Finance/Administration Officer

About the role

Provide effective office management and administrative support to ensure the smooth day-to-day operation of the business. Manage dedicated invoicing activities, ensuring invoices are prepared, checked, issued, and followed up accurately and on time. Support accounts receivable and accounts payable processes, assist with Group accounting functions as required, including supplier invoices, customer invoicing, debtor follow-up, payment preparation, and reconciliation support. Coordinate monthly vehicle checks by issuing checklists to field staff, following up completion.

Key responsibilities

• Manage invoicing activities, ensuring invoices are prepared, checked, issued, and followed up accurately and on time

• Support accounts receivable and accounts payable processes

• Assist with Group accounting functions including supplier invoices, customer invoicing, debtor follow-up, payment preparation, and reconciliation support

• Coordinate monthly vehicle checks by issuing checklists to field staff and following up completion

• Maintain and monitor company policies, including tracking review dates, coordinating updates, and ensuring required policies are reviewed and available to staff

• Maintain and update records, registers, reminders, and administrative follow-up as required

• Assist the service and projects team with administration

• Provide general administration support across the office, including filing, document control, email correspondence, data entry, meeting support, and internal coordination

About you

• Relevant qualification in Business Administration, Finance, Accounting, Office Administration, or equivalent experience

• Experience using accounting, invoicing, document management, and office administration systems

• Proven experience in office management, administration, invoicing, accounts receivable, and accounts payable support

• Strong attention to detail, accuracy, and follow-through when managing claims, invoices, statutory declarations, and compliance documentation

• Ability to manage competing priorities and maintain organised records, registers, reminders, and filing systems

• Competent in Microsoft Office, email, spreadsheets, accounting systems (Xero), and online portals such as Safety Minder

• Ability to work autonomously, identify what needs to be followed up, and keep administration processes moving without close supervision

• Valid driver's licence desirable

• Xero & Simpro knowledge would be an advantage