Landscaping Contract Admin

MJ GreenGuard Landscaping is seeking a full-time Landscaping Contract Administrator to join our team based in Brookwater, QLD 4300.

We are currently delivering commercial and development landscaping projects across Brisbane, Ipswich, Toowoomba and the Gold Coast. This role will work closely with our project managers, site supervisors, suppliers, subcontractors and clients to support the day-to-day delivery of our projects.

We are looking for someone with a strong construction background who can manage procurement, project documentation, BOQs, safety documentation, variations, payment claims and general contract administration.

• Administer and manage landscaping contracts from commencement through to completion

• Review construction and landscaping drawings and specifications

• Prepare BOQs and material quantity take-offs from drawings

• Obtain pricing, quotations, stock availability and lead times from suppliers

• Compare supplier quotations and assist with procurement decisions

• Order materials and coordinate deliveries according to project schedules

• Follow up suppliers to ensure materials are available and delivered on time

• Book labour, suppliers, subcontractors and other resources as required

• Communicate regularly with project managers and site supervisors regarding upcoming works, material requirements and urgent bookings

• Prepare SWMS and other safety documentation for commercial and development projects

• Prepare and maintain project documentation, correspondence and records

• Prepare variations and supporting documentation for additional works

• Prepare and manage progress/payment claims in accordance with contract requirements

• Process and check supplier invoices, purchase orders and project costs

• Track project schedules, milestones and upcoming procurement requirements

• Assist with project cost control and budget tracking

• Liaise with builders, developers, clients, suppliers and subcontractors

• Assist with resolving contract, procurement and project-related issues

• Identify potential delays, procurement issues and contract risks and report them to management

• Assist with tender preparation, quantity take-offs and pricing when required

• Maintain organised electronic project files and records

• Support project close-out and handover documentation

• Minimum Bachelor’s degree in Construction Management or a closely related construction field

• Previous experience in Contract Administration, Project Administration, Construction Management or a similar role

• Landscaping or civil construction experience is highly regarded

• Strong understanding of construction and landscaping drawings, specifications and BOQs

• Ability to complete accurate quantity take-offs from drawings

• Good understanding of procurement and supplier management

• Understanding of variations, progress claims, purchase orders, invoices and contract documentation

• Understanding of SWMS and commercial construction safety documentation

• Strong Microsoft Excel and Word skills

• Experience using Bluebeam for drawing review and quantity take-offs

• Strong written and verbal communication skills

• High attention to detail

• Good organisational and time-management skills

• Ability to manage multiple projects, priorities and deadlines at the same time

• Ability to communicate professionally with builders, developers, suppliers, subcontractors and site teams

• Ability to work independently and follow up outstanding items without constant supervision

• Good problem-solving skills and ability to identify issues before they impact the project program

This is a hands-on construction administration role and is not limited to contract paperwork.

You will be involved in procurement, BOQs, material ordering, supplier communication, project scheduling, SWMS, variations, payment claims, invoicing and general project coordination.

You will work closely with our project managers and site supervisors to understand what is happening on site, what materials are required next and what needs to be organised to keep each project moving.

Our projects are located across Brisbane, Ipswich, Toowoomba and the Gold Coast, so you will be supporting multiple active sites and project teams.

• Full-time position

• Brookwater-based office

• Opportunity to work across Brisbane, Ipswich, Toowoomba and Gold Coast projects

• Exposure to residential, commercial and large-scale development landscaping projects

• Experience working with builders, developers, suppliers and subcontractors

• Hands-on experience across both contract administration and project delivery

• Ongoing training and career development

• Opportunity to take on greater project and contract management responsibilities as the company continues to grow

• Supportive team environment with direct involvement in live construction projects

If you have a construction background and are interested in developing your career in contract administration and landscaping project delivery, we would like to hear from you.

Please submit your resume, cover letter and relevant qualifications/certifications.

Applicants must hold a minimum Bachelor’s degree in Construction Management or a closely related construction field.