Administration Guru | Operations & Office Manager

We’re looking for an exceptionally capable Office & Operations Manager to take ownership of our busy Broome office and become a key part of our growing team.

This is a senior administration role with plenty of autonomy. You’ll be at the centre of our day-to-day operations — keeping projects organised, coordinating travel and mobilisation, staying on top of compliance and making sure nothing falls through the cracks. 

We’re looking for someone who is organised, proactive, tech-savvy and a natural problem solver. Someone who genuinely enjoys making a busy business run smoothly.

What You’ll Be Doing

• Coordinating jobs, schedules, personnel and mobilisation requirements

• Booking flights, accommodation, vehicles and remote travel

• Making sure jobs are organised and ready before crews mobilise

• Managing employee, subcontractor and company compliance

• Monitoring licences, training, inductions, insurances and expiry dates

• Preparing quotes and assisting with tenders and project documentation

• Managing client, contractor and supplier correspondence

• Maintaining accurate job files and company records

• Working across SharePoint, job management software and multiple client/vendor portals

• Following up outstanding actions and keeping things moving

• Supporting the Directors with the day-to-day running of the business

About You

The right candidate may currently be an Office Manager, Operations Coordinator, Executive Assistant, Senior Administrator, Project Administrator or Business Manager.

You’ll be someone who:

• Is exceptionally organised and loves getting things done

• Takes ownership and can work independently

• Is proactive and thinks ahead

• Is genuinely confident with technology

• Picks up new systems quickly

• Has excellent attention to detail

• Is comfortable juggling multiple priorities

• Communicates confidently with clients, employees, contractors and suppliers

• Can research something unfamiliar and come back with an answer or solution

Experience in construction, mining, trades, logistics or another fast-paced operational environment would be highly regarded, but isn’t essential.