Construction Administrator

Working alongside our Directors and Pre-Construction team, you'll be responsible for supporting the day-to-day administration of the business while helping improve our systems, processes and use of AI.

You'll work across estimating, project administration, finance and general office operations, becoming the central point that keeps our projects and office organised.

No two days are the same.

Key Responsibilities

Financial Administration

• Upload supplier invoices into Jack App

• Allocate company credit card transactions

• Prepare purchase orders

• Maintain project cost records

• Assist with supplier payment administration

• Follow up outstanding invoices and documentation

Tender & Pre-Construction Support

• Issue tender requests to subcontractors and suppliers

• Follow up outstanding quotations

• Maintain subcontractor and supplier databases

• Prepare tender comparison spreadsheets

• Assist with tender submissions

• Track RFIs and consultant information

• Coordinate drawing and document issue registers

Project Administration

• Document control across multiple projects

• Manage drawing revisions and specifications

• Maintain digital project filing systems

• Prepare meeting agendas and minutes

• Coordinate project meetings

• Assist with contract administration documentation

• Ensure project records remain accurate and up to date

Office Administration

• General office administration

• Calendar and meeting management

• Answer and direct incoming enquiries

• Prepare professional correspondence and documentation

• Assist with KPI reporting

• Develop and maintain company SOPs

• Order office supplies and manage general office requirements

AI & Systems Improvement

At Byde Constructions we actively encourage the use of AI to improve productivity and efficiency.

You'll be encouraged to:

• Use ChatGPT and Microsoft Copilot to streamline administrative tasks

• Develop AI prompts for repetitive business processes

• Assist with document creation using AI

• Research new software and productivity tools

• Help automate repetitive office tasks

• Identify opportunities to improve business systems and workflows

• Assist in implementing new technology across the business

Previous AI experience is advantageous, however a genuine interest in learning and embracing new technology is essential.

About You

You'll be someone who enjoys organisation, takes pride in producing high-quality work and isn't afraid to suggest better ways of doing things.

Essential Skills

• Exceptional organisational skills

• Strong attention to detail

• Excellent written and verbal communication

• Ability to manage multiple priorities

• Professional presentation

• Strong problem-solving ability

• Positive and proactive attitude

• High level of confidentiality

• Ability to work independently while supporting a team

Experience

Ideally you'll have experience in:

• Administration

• Construction administration (highly regarded)

• Office coordination

• Document control

• Customer service

• Professional office environments

Technical Skills

Experience with, or willingness to learn:

• Xero

• Microsoft Office 365

• Outlook

• Excel

• Word

• Teams

• SharePoint

• Adobe Acrobat

• ChatGPT

• Microsoft Copilot

• Canva

• Jack App (or similar construction software)

• Buildxact (desirable)

What We're Looking For

We're looking for someone who:

• Loves creating order from chaos.

• Enjoys learning new technology.

• Thinks ahead rather than waits to be asked.

• Takes ownership of their work.

• Wants to build a long-term career.

• Has an interest in construction and project delivery.

• Enjoys finding smarter, more efficient ways of working.

What We Offer

• Permanent part-time position (Monday–Friday, school hours if applicable)

• Flexible, family-friendly working hours

• Supportive family-owned business

• Opportunity to work on premium residential and commercial projects

• Ongoing training and professional development

• Exposure to modern construction software and AI tools

• Genuine opportunity to grow into a senior administration or operations role as the business continues to expand

Salary

Salary will be negotiated based on experience.

As a guide:

• $35–$40 per hour for candidates with general administration experience.

Why Join Byde?

We're not looking for someone to simply "do admin."

We're looking for someone who wants to become an important part of our team, help improve the way we work, embrace emerging technology and grow with the business.

If you're organised, proactive, enjoy learning new systems and want to be part of a company that values quality, innovation and continuous improvement, we'd love to hear from you.