Project Secretary/ HR Administrator

Role: Project Secretary/ HR Administrator
Duration: 12 Months Fixed Term 
Location: Perth CBD

We are seeking an experienced and highly organised Project Secretary / HR Administrator to support the UGL Altrad Services Joint Venture (UAJV) Karratha Gas Plant (KGP) Life Extension Project.

Reporting to the Senior Project Manager, this role provides critical administrative support to the project team while partnering closely with the Senior Employee Relations Advisor to deliver project HR administration support. This is a project-based position operating on a 45-hour work week. The role presents the opportunity to work within a major resources project and contribute to the successful delivery of a significant asset life extension program.

About the Role
As a key member of the project team, you will provide high-quality project administration and HR support, ensuring the efficient day-to-day operation of a major asset life extension project. Working closely with project leaders, employees and key stakeholders, you will play an important role in supporting workforce administration, recruitment activities, employee lifecycle processes, and project coordination.

Key Responsibilities

• Provide administrative support to the Senior Project Manager and project leadership team.
• Coordinate meetings, prepare agendas, record minutes, and track actions.
• Arrange travel, accommodation, and project logistics for personnel. ]
• Coordinate onboarding requirements including IT access, workspaces, inductions, and project set-up.
• Process expense claims and maintain project administration records.
• Prepare and coordinate weekly and monthly project reports.
• Maintain employee files, HR records, and workforce compliance documentation.
• Support recruitment activities, onboarding and offboarding processes.
• Assist with workforce systems, including MyPass administration and medical compliance tracking.
• Respond to employee enquiries and provide general HR administration support.
• Support employee engagement initiatives, organisational development programs, and workforce events.

About You
To be successful, you will have:

• 5+ years' experience in a project administration, executive assistant, office administration, or similar role.
• Exposure to HR administration.
• Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Strong organisational skills and the ability to effectively manage competing priorities.
• Exceptional attention to detail and a commitment to maintaining accurate records.
• A high level of professionalism and confidentiality.
• Strong communication and stakeholder management skills.
• The ability to work independently and collaboratively within a dynamic project environment.
• Qualifications in Human Resources, Business Administration, or a related discipline will be highly regarded.
• Previous experience within resources, energy, construction, engineering, maintenance, or major projects will be advantageous.

Why Join Us?

• Opportunity to contribute to a significant asset life extension project.
• Diverse role combining project administration and HR responsibilities.
• Exposure to project operations, workforce management, recruitment, and employee relations.
• Collaborative and supportive team environment.
• Competitive remuneration aligned to a 45-hour working week.
• Be part of a project-focused culture committed to safety, teamwork, and operational excellence.

If you are a proactive and detail-oriented administrator who thrives in a fast-paced project environment and enjoys supporting both people and operational outcomes, we would love to hear from you.

About Us:
UGL is a market leader in end-to-end engineering, construction, and maintenance services. We are a proud member of the CIMIC Group of Companies, partnering with global firms, government agencies, and public institutions to deliver excellence in sectors such as oil and gas, rail, power, defense, and renewables.
We are committed to fostering diversity and inclusion, welcoming applications from people of all backgrounds, including people with disabilities, Indigenous Australians, and mature-aged candidates. Please Note:
As part of the recruitment process, you may undergo a national criminal history check and a pre-employment medical assessment, including drug and alcohol screening. If you have the skills and experience to succeed in this role, we encourage you to apply today!

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