Finance Officer/Bookkeeper

About the role

We are seeking a Finance Officer/Bookkeeper to join our team at Conveyor Integrated Business Solutions (CIBS) in Welshpool, Western Australia. We are about to move to Bassendean. This is a full-time position where you will be responsible for managing the financial operations and bookkeeping for our growing business.

What you'll be doing:

Finance Officer/ Bookkeeper - Position Summary

The Finance Officer is responsible for the day-to-day management of the organisation's financial administration, including accounts payable, accounts receivable, payroll processing, supplier management, financial reporting, bank reconciliations, and compliance obligations. This role ensures the accuracy, integrity, and efficiency of financial records while supporting business operations through timely processing of transactions, reporting, and administrative duties.

Key Responsibilities

Financial Administration & Reporting

• Reconcile trading and savings bank accounts.

• Maintain accurate, organised, and up-to-date financial records.

• Manage the Accounts inbox and respond to financial enquiries.

• Prepare and lodge Business Activity Statements (BAS) and Instalment Activity Statements (IAS).

• Produce balance sheets, financial statements, management reports, and other reports as required.

• Investigate and resolve account discrepancies.

• Maintain ownership of the Chart of Accounts to ensure accurate financial reporting and tracking.

• Enter and maintain Products & Services in Xero to support accurate cost and revenue tracking.

• Ensure all financial records comply with company policies and relevant legislation.

• Collate and maintain insurance documentation to ensure all company insurances remain current and accessible.

Accounts Payable – Suppliers

• Create and maintain supplier accounts in Xero and associated supplier records.

• Ensure supplier information is accurately maintained in Xero, supplier spreadsheets, and supplier folders.

• Process supplier invoices and bills accurately and efficiently.

• Create Purchase Orders (POs) for goods and services.

• Manage supplier credit account applications where required.

• Ensure supplier payments are processed accurately and within agreed payment terms.

• Monitor supplier accounts and resolve any discrepancies or issues.

Accounts Payable – Subcontractors

• Input subcontractor hours worked into the timesheet calculator.

• Create Purchase Orders based on subcontractor hours worked.

• Issue Purchase Orders to relevant subcontractors.

• Process subcontractor invoices accurately.

• Ensure timely payment of subcontractor accounts.

• Maintain accurate supporting documentation relating to subcontractor payments.

Accounts Receivable

• Prepare quotations and invoices for customer jobs and sales.

• Maintain and update the Sales Spreadsheet.

• Process customer payments and allocate receipts accurately.

• Monitor customer accounts and follow up outstanding debts.

• Investigate and resolve customer account discrepancies.

• Maintain customer account information, communications, and supporting documentation.

• Assist in improving cash flow through effective debt collection and account management.

Payroll Administration

• Upload employee timesheets for payroll processing.

• Input employee hours worked into the timesheet calculator.

• Enter employee hours and leave into Xero Payroll.

• Process payroll adjustments, new employee setups, and terminations.

• Maintain payroll records and file all relevant payroll documentation.

• Submit payroll information for approval and payment.

• Ensure payroll activities are completed accurately and in accordance with company policies and legislative requirements.

General Administration

• Maintain accurate electronic filing systems for financial and payroll records.

• Ensure all supporting documentation is stored and organised appropriately.

• Provide administrative support to management as required.

• Identify opportunities to improve financial processes, reporting accuracy, and operational efficiency.

Key Skills & Experience

• Experience in accounts payable, accounts receivable, payroll, and general bookkeeping.

• Proficiency in Xero, including Payroll and reporting functions.

• Strong understanding of BAS, IAS, reconciliations, and financial reporting.

• Excellent attention to detail and accuracy.

• Strong organisational and time management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong communication and problem-solving skills.

• Intermediate to advanced Microsoft Excel skills.

Reporting To

• Administration Manager

Key Objectives

To ensure accurate financial management, timely processing of accounts payable and receivable, compliant payroll administration, and reliable financial reporting that supports the effective operation and growth of the business.  To ensure finance and accounting ethics principles and behaviours are conducted and adhered to at all in times including ownership and compliance to the CIBS Delegation of Authority (DoA) and compliance in not sharing or discussing wages/salary’s. 

Work Hours

·         Mon – Thurs -           0700 – 1500 with a 30 minute paid lunch break

·         Fri                   -           0700 – 1300 with a 30 minute paid lunch break

·         Reasonable over time is included in this salary (up to 3 hours per week)

·         Note: This is not a working from home role

What we're looking for

1. Relevant qualification in Accounting or Finance

2. At least 2-3 years of experience in a similar finance or bookkeeping role

3. Proficient in the use of Xero

4. Advanced proficiency in Xero with comprehensive knowledge of all core functions including complex reconciliations and reporting.

5. Strong attention to detail and excellent organisational skills

6. Excellent communication and interpersonal skills

7. Ability to work independently and as part of a team

8. Commitment to continuous learning and professional development

9. Assisting with the preparation of annual budgets and forecasts

10. Preparing monthly financial reports and statements

11. The ability to work without Management direction, use initiative and possess a positive attitude towards teamwork is critical.

12. Current Police clearance is required.

What we offer

At Conveyor Integrated Business Solutions (CIBS), we are committed to providing a supportive and inclusive work environment that fosters professional growth and personal development. We offer competitive remuneration, flexible work arrangements, and a range of employee benefits and bonuses.

About us

If you are passionate about finance and bookkeeping and are eager to contribute to the success of our growing business, we encourage you to apply for this exciting opportunity. Apply now to become part of the CIBS team.