Tender & Administration Assistant

Tender & Administration Assistant
$35 per hour + Super
Part-Time (Flexible Hours)

We are seeking a highly organised and detail-focused Tender & Administration Assistant to support our management team with tender coordination, contract administration, compliance oversight, and day-to-day office operations. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and can confidently manage multiple priorities at once.

About the Role

You will play a key role in overseeing the end-to-end tender process and providing broad administrative support across the business. This includes coordinating bid documentation, maintaining compliance with tender requirements, managing deadlines, and ensuring all submissions are accurate, complete, and delivered on time.

You will also support general office administration, helping ensure smooth day-to-day operations and assisting management with operational tasks as required.

What you'll be doing

Tender & Contract Management

• Oversee the full tender process from request through to contract award

• Prepare, coordinate, and manage tender documentation

• Ensure all submissions meet client specifications, compliance requirements, and internal standards

• Conduct thorough quality checks on all tender documents for accuracy and completeness

• Maintain accurate records of all tenders, contracts, and submissions

• Monitor deadlines and manage multiple tenders and contracts simultaneously

• Assist in the development and implementation of tender strategies aligned with company capability and client requirements

• Prepare reports on tender activity, outcomes, and performance insights

Office Administration Support

• Provide day-to-day administrative support to management and teams

• Manage office systems, documentation, and internal processes

• Assist with correspondence, and general coordination tasks

• Ensure efficient workflow across operational activities

What we're looking for

1. Qualifications in Business Administration or a related discipline (desirable)

2. Experience in an administration, tendering, or project support role

3. Exceptional organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines

4. Strong communication and interpersonal skills, with the confidence to liaise with individuals at all levels

5. Proficient in using Microsoft Office suite, including Outlook, Word and Excel

6. Exceptional attention to detail and the ability to work accurately under pressure

7. Proactive and adaptable, with a positive attitude and a passion for providing outstanding support

What we offer

At Total Diesel Repairs, we pride ourselves on our supportive and collaborative work environment. You'll have the opportunity to work closely with our leadership team, gaining valuable exposure and experience. We also offer a competitive salary and flexible work arrangements.

If you are highly organised, confident managing deadlines, and experienced in tender or contract administration, we’d like to hear from you.

Apply now on SEEK

📞 Or call 04•• ••• 390 for a chat