Business Services Officer - Statutory Planning

About the role

We are looking for an experienced, organised and friendly person with the ability to work autonomously and within a fast-paced team environment to undertake the Business Services Officer - Statutory Planning role on a permanent full-time basis.

The role plays a crucial part in supporting the Statutory Planning Business Unit to align with the organisational objectives outlined with the City of Swan Strategic Community Plan. By delivering efficient, timely and precise planning and business support services, the position ensures adherence to established business processes and regulatory obligations within the Planning Legislative Framework. This commitment to compliance fosters good governance and contributes to the creation of high-quality built environment.

Key accountabilities include, but are not limited to;

• Meeting Coordination and Document Management: Lead coordination, organisation, compilation and distribution of agenda and minutes for the Design Review Panel advisory meetings, including other meetings ensuring timely compilation and distribution.
• Application Management: Coordinate the registration, lodgement, maintenance of Development Assessment Panel and Significant Development Pathway applications, including scheme amendments, structure plans ensuring compliance with relevant procedures.
• Information Facilitation: Manage public notice boards, relevant internet and intranet pages for Design Review Panel, Development Assessment Panel and Significant Development Pathway applications including scheme amendments, structure plans and to provide stakeholders with necessary information in accordance statutory requirements and business unit procedures.
• Legal Document Handling: Coordinate planning legal documents including registration, lodgement of the request/s and execution, such as withdrawal of caveat, encumbrances and easements and execution of Scheme Amendments.
• Administrative Support: Provide direct administrative support for Council reports, including vetting, communication of meeting details and the reporting of determinations, as well as assistance with the management of purchase orders and Council’s purchasing system.
• Planning Application Assistance: Support the processing, registration, lodgement, and maintenance of structure plans, scheme amendments, planning applications, referrals, notices, and determinations, including online content management for public consultation and reconciliation of statutory planning payments.
• Process and Continuous Improvement: Drive and implement process improvement initiatives to enhance communication, productivity, and accessibility of information, while leveraging technology and best practices to streamline administrative tasks, compliance procedures, and application processes.

About you

The successful candidate will have the following:

• Certificate IV or above in Local Government (Planning and Building) or Business Administration or related field, or extensive knowledge and skills gained equivalent to the Level.
• Working knowledge of the planning legislative requirements, including relevant acts and regulations relating to local government planning.
• Demonstrated experience in coordinating advisory group meetings, agendas and minutes preparation
• A satisfactory National Police Certificate is required.

For more information about the role, please refer to the position description.

About working with us

The salary for this position will be from $74,894.84 - $90,082.35 per annum, depending on the skills and experience of the successful applicant.

You will also enjoy benefits, including

• Flexibility to balance work and life through supported work from home and a 19-day month
• Excellent leave entitlements, e.g. purchase additional leave, Local Government public holiday
• Generous superannuation contributions up to a total combined 17 per cent
• Comprehensive employee wellness program
• Generous study assistance (terms and conditions apply)
• Free parking options available
• Travelsmart allowance to support public transport use or cycling to work.

About the City

The City of Swan covers 1,042 square kilometres, representing nearly 20 per cent of the Perth metropolitan area. It includes 42 suburbs from Bullsbrook to Bushmead, Ballajura to Gidgegannup, and it is among the fastest-growing regions in Western Australia. The City is home to the iconic Swan River and the internationally celebrated Swan Valley, founded in 1829. It is a sought-after destination to live, work, and visit, combining quality services and amenities with a beautiful natural setting.

The area also holds profound cultural importance for the Whadjuk Noongar people, reflecting more than 40,000 years of connection to the Derbal Yerrigan (Swan River). Today, the City is a dynamic and diverse community, where one in three residents was born overseas, and one in five speaks a language other than English at home.

Our purpose is to improve the quality of life for our community by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership.

At the City of Swan, we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards.

We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages.

For more information about this position, please contact Rebecca, A/Coordinator Planning Process  directly at (08) 9207 8***.

For queries regarding the application process, please contact our friendly People Services team on (08) 9267 9***.

To apply, please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link.

Closing date: Thursday, 3 September 2026 at 11pm AWST.

The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early; therefore, if you are interested in this position, please submit an application as early as possible.