Account Payable Officer

About the role

As part of the Transactional Services team, the Accounts Payable Officer will be responsible for the accurate and timely processing of corporate supplier invoices, supplier statement reconciliations and weekly payment runs for the Capricorn Group. The role will also provide support to the Banking Officer with bank receipting and bank reconciliations as required.

Key responsibilities

• Processing high volumes of supplier invoices accurately, including coding, approvals, invoice matching and payment preparation

• Reconciling supplier statements, investigating discrepancies and resolving outstanding items promptly

• Identifying errors, gaps or duplicate payments before they impact suppliers or internal reporting

• Managing invoice workflows, reporting and supplier queries using finance systems and Microsoft Office, particularly Excel and Outlook

• Working professionally with suppliers, internal approvers and finance colleagues to resolve queries and keep payment processes moving

• Prioritising competing deadlines, weekly payment runs and ad hoc support requirements

• Suggesting practical ways to streamline processes and improve accuracy

• Supporting bank reconciliations, receipting and broader transactional finance support as required

About you

• Demonstrated accounts payable experience processing high volumes of supplier invoices accurately, including coding, approvals, invoice matching and payment preparation

• Strong reconciliation capability, with proven experience reconciling supplier statements, investigating discrepancies and resolving outstanding items promptly

• High attention to detail and data accuracy, with the ability to identify errors, gaps or duplicate payments before they impact suppliers or internal reporting

• Confidence working with finance systems and Microsoft Office, particularly Excel and Outlook

• Clear communication and stakeholder service, including the ability to work professionally with suppliers, internal approvers and finance colleagues

• Experience using an ERP, accounts payable automation or invoice scanning system

• Good understanding of basic accounting principles, payment controls and compliance requirements relevant to supplier payments, including Australian GST, ABN and supplier compliance requirements

• Strong organisation and time management skills, with the ability to prioritise competing deadlines

• A proactive, continuous improvement mindset, with the confidence to suggest practical ways to streamline processes and improve accuracy

• Completion of Year 12 or equivalent, with strong literacy, numeracy and administrative capability

• Intermediate Microsoft Office skills, particularly Excel and Outlook

Benefits

• Work flexibility – Hybrid working written into policy

• Development Opportunities – training opportunities and development to give you the tools you need to grow

• Get social – virtual and face-to-face events to keep us connected

• Free gym membership near the office

• Discounted private health benefits

• All-inclusive working from home kits

• Fantastic reward and recognition program

• Wellness program

• Additional leave purchase

About us

Capricorn is one of Australia and New Zealand's largest and most dynamic Member-owned organisations. Since 1974, we've provided our Members with financial and business solutions to make running a business easier. Our flagship Trade Account offers instant credit with over 1600 Preferred Suppliers, simplified monthly expenses, and a generous rewards program. We have a strong foundation in the automotive and machinery aftermarkets. Our vibrant community includes over 31,000 Members across Australia and New Zealand, from national franchises to your local family workshop. Last year, Capricorn facilitated nearly $4bn in sales with our Preferred Suppliers.