Property Operations Officer (Fixed Term) Warners Bay, NSW

We’re looking for a proactive Property Operations Officer with exceptional attention to detail to join our team for a fixed term of up to 12 months.

This role has a compliance focus and will suit someone who is comfortable with routine and repetitive administrative tasks while also being hands-on with property set-ups and closures.

About The Role

Property Operations is responsible for ensuring that every Allambi Care Placement consistently delivers a high standard of service. The role supports the organisation in meeting and exceeding its legislative obligations relating to the Care Environment.

Main Duties And Responsibilities

Staff Support

Engage in regular supervision with Property Operations Manager and identify any areas of support required

Administration

Logging and allocating of work hours using JiraData processing of information regarding property and assets and maintenance of property and asset registers and databases including House Review checklistsAssist with the development of relevant agreements, procedures, reports and related documentsProvide timely and accurate preparation of requisition forms, purchase orders and invoicesCompile building system information and accurate reports for relevant management requirementsMonitor and maintain maintenance schedulesMaintain statutory & regulatory compliance including but not limited to fire safety compliance, property safety inspectionsProvide systems support – database entry and maintenance, scheduling, KPIs & extraction of analytical reports, using predominantly Monday.comIdentify opportunities to improve services, processes, and systems within the department in order to achieve ‘best practice’ standards

Real Estate Operations

Communicate in a timely manner pending routine inspectionsEnsure compliance of all Real Estate relevant processes including but not limited to completion of the Care Environment Form.Complete the inspection process for all non-Real Estate related properties and report on outcomesResearch and procure suitable houses to lease and complete leasing processCommunicate with Real Estates in a timely manner to resolve any issues that arise

Store Operations

Complete all ‘Store’ related tasks including but not limited to ordering and receiving goods, loaning equipment, cleaning and repairing itemsAccurately maintain systems management toolsPerform house set ups/ closures and liaise with relevant departments and suppliers to assist with the processOrganise Youth Workers and Disability Support Workers to assist with Store related tasksMaintain the ‘Store’ and its assets in a clean manner and to high standard, ensuring all items are accounted for at all timesLiaise with external organisations in an appropriate manner. Organisations such as; Tradespeople, Suppliers, Locksmith, Hardware Stores, Manufacturers and any other service providers to Allambi as required

Work, Health & Safety

Ensure all documentation is always completed and up to date in line with WHS Management SystemIdentify WH&S issues and take appropriate steps to ensure rectification in a timely mannerWear safety and provided PPE equipment at all timesKeep up to date on all regulatory and legislative requirements pertaining to industry working inBe aware and maintain standards according to manual handling principles and compartmentation

Essential Requirements

Undertake additional tasks as instructed by Director Organisational DevelopmentComply with Department of Community and Justice (DCJ) and other Government bodies legislation.Attend meetings when requiredUndertake additional training as required by additional dutiesWork unsupervised and effectively for extended periods of time while managing jobsCoordinate and prioritise tasksMaintain clean and tidy work environment at all timesMaintain a professional approach and image at all times when liaising with external organisations and businessesBe aware of client behaviours at Allambi houses and ensure discretionary judgment is used when performing tasks on-siteMaintain cleanliness and condition of any company vehicle when utilisedEnsure company equipment is maintained to a high standard at all times when utilised

What We Can Offer You

Full Time Employment for a fixed term (up to 12 months)4 weeks Annual leave per year1 Roster Day Off per monthNFP Salary packaging to increase your take home pay. Package living expenses and more!

Selection Criteria

Previous administration experience within the property industryExceptional computer skills and intermediate to advanced Microsoft Office skillsStrong analytical and problem solving skillsHigh level of accuracy and attention to detail at all timesExceptional communication, organisational and time management skills3 years’ experience in a similar position

The following documents will be required if successful for the position:

Current Working with Children Check (for paid employment - can be obtained via https://www.service.nsw.gov.au/transaction/apply-working-children-check)Current NDIS Worker Check: (can be obtained via https://www.service.nsw.gov.au/transaction/ndiswc-apply) Current First Aid Certificate (Provide First Aid; Course Code HLTAID003)National Police Check (this must be obtained via https://www.employmentscreeninggroup.com/au/allambi/)A current driver’s licenceComprehensive Car InsuranceCertificate of Completion: NDIS Worker Orientation Module (can be accessed via: https://training.ndiscommission.gov.au/Willingness to participate in pre-employment medical checksTwo professional references

Please note, applications must include a cover letter addressing above essential Criteria and a complete resume including two professional references.

Applications close 9am, Tuesday 18th August 2026.

Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.