Executive Assistant & Office Manager

Location

Melbourne

Job Description

L.E.K. Consulting is a premier global strategy consulting firm that partners with clients to solve their most critical business challenges and deliver high-impact outcomes. We bring deep industry expertise and rigorous, evidence-based insight to global corporations, growth companies and private equity investors, helping them turn strategy into action.

How do we deliver impact? It’s the people. We hire exceptional individuals and invest in their growth through hands-on client work, close collaboration and a culture of ownership, inclusion and continuous learning. Across every level, curiosity unites us and challenge excites us. Founded more than 40 years ago, L.E.K. employs more than 2,200 professionals worldwide and is consistently recognized as one of the industry's best firms to work for. For more information, visit lek.com.

We are currently seeking an Executive Assistant & Office Manager to support 2-3 Partners and act as an administrative leader for the Melbourne office. We are looking for someone who prides themselves on operating with utmost integrity, is a pragmatic decision maker and an extremely reliable operator, with a passion for making the office a great place to work.

What The Role Entails

Executive Assistance

Proactively managing the Partners' inboxes, ensuring emails are answered, actioned or delegated appropriately. Confidentiality is of critical importanceManaging diaries and coordinating arrangements for meetings and appointmentsScheduling air travel, booking hotels, cars and providing detailed itineraries for PartnersPreparing letters, reports and presentationsMaintaining a live ‘to do’ list for the Partners and ensuring regular catch ups happen to help drive partner productivityCompleting expense reconciliation, coding expense receipts and entering times and expenses in the relevant systems within the required deadlinesEntering new contacts, meetings and opportunities in the firm's marketing database and ensuring these are kept up to dateInvolvement in producing proposals and some marketing/BD activitiesInvolvement in supporting projects and events Coordinate and work effectively with the EA team and the Melbourne/Sydney offices more broadly

Office Management

Responsibilities

This role is instrumental in ensuring the smooth running of the office. You will be responsible for co-ordinating and completing a wide range of administrative functions, including, but not limited to:

Coordinate and oversee the office’s facilities support, including building management, office amenities, kitchen and stationary stockEstablish and implement protocols to ensure that all correspondence is accurate and well presentedPrepare and develop agenda and minutes for Leadership team meetingSupport and work collaboratively with the Office Head and wider Partner team to prepare agendas and follow up items to actionManage the office budget and approve monthly expenses relating to all office related costsOrganise internal events, such as farewells, End of Year Party, annual Offsite and other ad hoc celebrations Sit in on our ‘Ministry of Fun’ (or MOF) team that runs bi-monthly social events, which may include for example Paint and Sip, summer boat parties or bowling

The Successful Candidate Will Have

Minimum 3 to 4 years of experience in an Office Manager roleHigh-level problem-solving skills and an ability to learn new tasks quickly Strong time management and organisational skills, together with the capacity to manage multiple tasks and conflicting priorities simultaneouslyStrong EQ skills necessary to be the go-to for employee related queries Ability to operate with minimal direction, prioritise work requirements and effectively manage timeStrong communication skills (oral & written), including negotiation skills Ability to establish effective working relationships with a variety of people at different levels both internally and externally Confidence to streamline or create processesStrategically minded to look ahead in calendars and pull the correct industry specific information togetherExperience completing tender submissionsSome experience working with marketing / profiling executivesCreative and able to think outside of the box when it comes to eventsResilient, tenacious and comfortable working in a fast paced, ever-changing environmentProactivity and intuition to put yourself in Partner's shoes and anticipate and action on their needsExperience working with a CRM platform, preferably Salesforce

Our Benefits

The opportunity to work in a fun, collegiate and high-performing office environmentRegular social events including drinks every Friday night, various monthly activities and many moreAttendance at our 3-day annual firm off-site Health and well-being allowancePrivate health insurance

Diversity and Inclusion at L.E.K.

L.E.K. Consulting is an Equal Opportunity Employer. We appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity.

We have several affinity groups to support and enrich our employees, including Pride@LEK, Mosaic@LEK and Women@LEK. In addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.

L.E.K. acknowledge the Aboriginal and Torres Strait Islander people as the traditional custodians of the land upon which we operate. We pay our respects to the Elders of the past, present and future and acknowledge their spiritual connection to Country.

To apply for this role, you must have Australian / New Zealand citizenship or Australian Permanent Residency.