Editorial Assistant, JALT

• 2.5 days a week | 6-Month Contract
• Located at any Kaplan Business School campus or remote by arrangement
• We value a positive and supportive work environment

Role

Kaplan Business School's Academic Learning Team is seeking a highly organised and detail-oriented Editorial Assistant to support the operations of the Journal of Applied Learning and Teaching (JALT).

This part-time, six-month contract role is ideal for someone with strong administrative and written communication skills who has an interest in academic publishing, scholarly communication, and higher education. Working closely with the Director, Academic Learning, you will provide essential editorial and administrative support throughout the manuscript lifecycle, helping to ensure a professional experience for authors, reviewers, editors, and journal partners.

This is an excellent opportunity to gain experience in academic journal operations while contributing to a respected publication in the higher education sector.

Key Responsibilities

• Monitor and manage the JALT editorial inbox, responding to routine enquiries and escalating matters as required.
• Coordinate professional communication with authors, reviewers, editors, Associate Editors, and external stakeholders.
• Maintain accurate manuscript tracking records, submission logs, reviewer databases, and editorial documentation.
• Support peer review administration, including reviewer invitations, deadline monitoring, reminders, and workflow updates.
• Assist with manuscript preparation, submission checks, file organisation, and document handovers throughout the editorial process.
• Support copyediting and publication workflows through formatting checks, version control, and progress tracking.
• Assist with journal platform administration, indexing records, calls for papers, promotional activities, and reporting.
• Prepare spreadsheets, workflow summaries, status reports, and other administrative documentation to support journal operations.

Key Requirements

• Undergraduate qualification in a relevant discipline such as Education, Communications, Publishing, Business, Humanities, Social Sciences, or Administration.
• Excellent written English skills with the ability to prepare professional correspondence and documentation.
• Strong attention to detail and ability to maintain accuracy across multiple tasks and records.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and Teams.
• Demonstrated ability to manage competing priorities, monitor deadlines, and follow established processes.
• Professional approach to handling confidential information with discretion and integrity.
• Interest in academic publishing, scholarly communication, research, or the higher education sector.
• Previous experience in administration, publishing, academic support, journal administration, or familiarity with peer review processes will be highly regarded.

Applications close 25th August 2026

Kaplan Business School

At Kaplan Business School, we are one of only nine self-accrediting institutes of higher education. We are recognised in Australia and globally as exemplars of international education, quality teaching, student support, employability and academic integrity. As such, Kaplan Business School is a winner of the Business School of the Year award at the prestigious global awards The PIEoneer Awards 2023.

We deliver undergraduate and postgraduate courses in business, accounting, IT, marketing, management, tourism, entrepreneurship, health services, digital management, analytics, project management and leadership. Our flagship MBA program is Australia’s second largest in terms of student enrolments and among the most highly regarded.

We have a friendly and flexible leadership team who cultivate a culture of innovative methods of teaching and learning across five Australian campuses as well as online.

Background-Check Notice & Declaration

Kaplan and many of its major clients operate in highly regulated environments. This requires us to be proactive and diligent in relation to personnel background checks and to undertake thorough vetting of candidates for roles of this nature. To enable Kaplan to assess a candidate’s suitability for this role, each candidate will be required to answer pre-screening questions, and, if you receive a conditional offer of employment, you will be required to undertake the relevant background checks (unless Kaplan determines otherwise). These checks may include one or more of the following: verification of identity, working rights, criminal history, qualifications, and working with children clearance. If you are shortlisted, Kaplan will advise you which checks are required for this role and explain how you will undertake the checks. Kaplan is committed to handling your personal information appropriately. Please see the Privacy Policy at Kaplan.edu.au for information about how Kaplan may handle your personal information in connection with this application process.

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