PA / Office Manager

PA / Office Manager

Landscape By Design

Malaga, Perth WA

Administrative Assistants (Administration & Office Support)

Full time

Established Perth landscaping business | Growing office and finance function | Genuine ownership of day-to-day operations

We are a design-led landscaping business delivering high-quality residential projects across Perth. Our work is built on thoughtful design, strong client relationships, and a reputation for delivering projects properly.

As our team continues to grow, we're looking for an experienced Office Manager to take ownership of our office operations, systems, and day-to-day business support, keeping the back office running smoothly so our leadership and delivery teams can focus on the work in front of them.

The Opportunity

This is a key support role at the heart of our business, covering office administration, reception, financial coordination and support for our leadership team.

You will be trusted to manage the office with genuine autonomy, overseeing daily operations, maintaining our systems and records, and providing hands-on support across finance, compliance and people administration. You'll work closely with leadership and be a first point of contact for staff, suppliers and clients alike.

What You'll Be Doing

•     Manage day-to-day office operations, including office facilities, supplies, equipment, systems access and service providers.

•     Establish, maintain and improve administrative procedures, templates, registers and filing systems, including WH&S administration.

•     Coordinate incoming correspondence, document control, meeting rooms, travel, events and other office logistics.

•     Maintain appropriate records for corporate, operational and administrative matters.

•     Identify practical efficiencies in office processes and implement improvements with management approval.

•     Coordinate communication between internal teams and support leadership with scheduling, documentation and reporting.

•     Manage our CRM system and maintain accurate records, registers and filing.

•     Handling confidential matters, working with sensitive staff, financial, operational, or business information professionally and discreetly, and preparing confidential reports for the GM.

•     Problem-solving, dealing with routine issues independently and escalating important matters to the GM when necessary.

•     Acting as a point of contact, communicating with staff, customers, suppliers, executives, and other stakeholders on the GM’s behalf.

•     Assist finance with purchase orders, job costing, expenses and basic reporting.

•     Oversee reception duties, including managing inbound customer calls and inquiries.

•     Support employee records, onboarding of new staff, leave and timesheet/payroll inputs.

•     Develop and post basic social media content, coordinating photos/videos on site and preparing simple posts for our platforms.

•     Contribute to general business support across our office locations.

About You

•     Strong administrative or office management background

•     Excellent communication and organisational skills, with a confident and professional phone manner

•     An understanding of accounts receivable, accounts payable and reconciliations

•     Ability to manage competing priorities in a fast-paced environment

•     Confident with Google Suite and general business software

•     Basic familiarity with social media platforms (Facebook) and the ability to create simple, professional content

•     High attention to detail and strong record-keeping habits

•     Professional, reliable and able to work independently

•     Experience in construction, engineering or project management is advantageous but not essential

What We Offer

•     A stable, established and reputable local business

•     A varied role with genuine ownership and autonomy

How to Apply

Apply with your resume and a short cover note outlining your background and interest in the role.

If your experience doesn't match every requirement but you believe you can add value, we encourage you to apply.