Development Coordinator

About us:

We believe our people are at the heart of everything we do here at Benmax. As a proudly Australian business with 40 years of experience, we've built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth.

From commercial mechanical services to innovative cooling solutions supporting Australia's AI and data centre infrastructure, we're continuing to grow, and we're looking for a Development Coordinator to support our Strategy and Development division as we take on new sites, new facilities and new opportunities.

This is a great opportunity for a senior administrator or executive assistant who enjoys variety, works well with senior stakeholders and wants exposure to high level strategic projects.

About the role:

You'll provide executive and administrative support to senior leaders across the division, along with project administration support across our development activities.

Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment. You'll work closely with the Strategy team and Project Managers, and at times you'll be exposed to commercially sensitive information, including matters relating to mergers and acquisitions, so we're after someone with the seniority and judgement to handle that with discretion.

What you'll be doing:

• Manage diaries, correspondence and travel for senior leaders, including domestic and international bookings
• Prepare agendas, minutes and briefing notes, and track action items from meetings
• Manage expenses, including card reconciliation, invoicing and purchase orders
• Provide project administration support across development activities
• Support new site and facility establishments
• Maintain project trackers, timelines, status reports and document version control
• Undertake desktop research to support the evaluation of new locations
• Coordinate Strategy team documentation, including planning cycle materials
• Liaise with international locations and coordinate with external vendors, consultants and contractors on contracts, invoicing and scheduling
• Support development engagements that progress to a merger or acquisition
  

About you:

• 5+ years' experience as an Executive Assistant or similar, supporting senior leaders or multiple stakeholders
• Confident working independently, with strong initiative and problem-solving skills
  Experience coordinating projects, trackers or timelines
• Highly organised, with strong attention to detail
• Confident communicating with senior stakeholders and external contacts
• Sound judgement and discretion with commercially sensitive matters
• Strong research skills
• Ability to travel nationally, and occasionally internationally
• Current Australian driver's licence
• Tertiary qualifications in Business or Project Management (desirable, not essential)
• Strong working knowledge of Microsoft Office