Administrative Assistant

• Women’s and Children’s Health Network, Division of Paediatric Medicine, North Adelaide 5006
• Salary – ASO2 - Administrative Services Officer L2, $66,442 to $69,504 + 12% Superannuation and Salary Sacrifice Benefits
• Part Time (0.8 FTE) – Permanent Ongoing

About WCHN
Join the Women’s and Children’s Health Network (WCHN), South Australia’s leading provider of care for women, babies, children and young people. We’re shaping the future of healthcare through compassion, innovation and excellence — with our communities at the heart of everything we do.

What WCHN Can Offer You

• Access to salary packaging benefits of up to $9,010 each FBT year for living expenses (e.g. mortgage, rent, utilities, groceries), plus an additional $2,650 each FBT year for meal entertainment expenses.
• Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
• Free public transport to and from the Women’s and Children’s Hospital for SA Health metropolitan hospital staff (excludes network community sites).
• Support for you and your family via our Employee Assistance Program.
• Relocation financial support may be negotiated, subject to eligibility. Click here for details and contact the enquires person for further information.

About the role

The Administrative Assistant provides high-level administrative and reception support to the Department, ensuring accurate and timely clerical and patient-related documentation. The role supports effective patient care management through the maintenance of accurate records, booking lists and outpatient clinic bookings.

Key duties of the role

• Ensure day to day, high level administrative and reception support services are provided to the Department
• Processing, managing, and maintaining all private and public referrals.  Ensure referrals are compliant.  Process MBS billing and cash receipts of any gap payments
• Ensuring the maintenance of confidential patient Unit Records by accurate filing of reports, results and tracking to the appropriate departments. Also checking name labels and continuation sheets are included
• Maintain adequate supply of office materials and equipment by ordering items in line with purchasing procedures
• Assist in the provision of quality improvement by taking a leadership role in quality control reviews and improvement programs

Skills and Experience

• Demonstrated administrative/clerical experience, including providing support to senior staff
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated ability to communicate effectively and maintain confidentiality when dealing with sensitive information
• Demonstrated organisational, time management and prioritisation skills, with the ability to work independently and meet deadlines
• Knowledge of office procedures and medical terminology

Enquiries can be directed to

Amy Simek

Acting Admin Lead Manager

81618395

Amy.Simek@sa.gov.au

Want to learn more about career opportunities at WCHN? Click Here to discover how you can Realise Your Potential and join one of our many teams making a positive difference in the community.

Stay connected with us! Follow WCHN on LinkedIn to keep up to date with new job opportunities and the latest news from across our network — Click Here to join the conversation

To learn more about this role — including key selection criteria, special conditions and minimum requirements — please refer to the attached role description and the document checklists below:

• ASO2 Admin Assistant - Department of Uni Paeds, Division of Paediatric Medicine - Role description - 941235.pdf
• Immunisation Requirements Checklist
• Applicant Documents Checklist

If you would like further information on applying and winning this role, go to our SA Health Careers Site for the Australian Applicant Guide or if you are an international applicant, check out the International Application Guide.

The South Australian public sector promotes diversity and flexible ways of working part-time.  Applicants are encouraged to discuss the flexible working arrangements for this role.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Application Closing Date:  Wednesday 02 September 2026 11:55PM