Mind Board Secretary

• Support Board and Committee operations supporting governance excellence in mental health care
• Permanent | Full time
• Remote

Mind strongly encourages applications from Aboriginal and Torres Strait Islander Peoples, people with a lived experience of mental ill health and recovery, and applicants from all cultures, genders, sexualities, bodies, abilities, spiritualities, ages and backgrounds.

Mind Australia is one of Australia’s largest providers of community-managed psychosocial services, supporting people experiencing mental health and wellbeing challenges to find help, hope and purpose in their lives. Operating for almost 50 years and employing more than 1,300 staff around Australia, Mind is a leading employer of people with lived experience of mental health challenges, recognising their unique ability to connect with and motivate clients and guide recovery.

About the role

This is a key governance support role within the Office of the Chief Executive, providing high-quality secretarial, administrative and governance support to the Mind Australia Board, subsidiary entity Boards and Committees.

We are seeking a Board Secretary for a permanent, fulltime opportunity. You will work closely with the Company Secretary, Board Directors, CEO and Executive Team to coordinate Board operations, prepare governance documentation and ensure the smooth and effective administration of Board and Committee activities You will play a critical role in supporting strong governance practices, facilitating communication between stakeholders and maintaining accurate and confidential Board records.

Given the nature of Board and Committee activities, this role offers flexibility in working arrangements, with some meetings occurring outside standard business hours. Occasional interstate travel may also be required to support Board meetings, strategy sessions and governance activities.

Key responsibilities

• Provide confidential secretarial and administrative support to the Board, subsidiary entity Boards and Committees.
• Coordinate Board and Committee meetings, including agendas, papers, minutes, action registers and meeting schedules
• Prepare, review and distribute high-quality Board and Committee documentation within required timeframes.
• Act as the key coordination point for Board-related matters between Directors, the CEO, Executive Team and Company Secretary.
• Support Board and Committee Chairs with correspondence, governance documentation and meeting administration.
• Coordinate Board events, inductions, travel arrangements, venue bookings and other governance activities.

What you’ll bring

You are a highly organised governance professional who thrives in a fast-paced environment and exercises sound judgement, discretion and professionalism.

Your experience includes:

• Experience supporting Boards, Committees or senior executives in a governance, company secretariat or corporate administration environment.
• Demonstrated experience preparing agendas, Board papers and accurate meeting minutes.
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines.
• High attention to detail and the ability to manage sensitive and confidential information.
• Well-developed written and verbal communication skills.
• Strong stakeholder engagement and teamwork skills, with the ability to build effective working relationships across all levels of the organisation.
• Advanced administrative and office technology skills.

Highly regarded

• Tertiary qualifications in business, governance, administration, law or a related field.
• Experience working in a not-for-profit, healthcare or community services environment.
• Experience supporting multiple Boards or corporate entities.
• Experience using governance platforms and Board management systems.

Why join Mind?

• Purpose-driven work with real community impact.
• Inclusive, values-led culture that celebrates diversity.
• Flexible hybrid working arrangements.
• Opportunity to work closely with the Board, CEO and Executive Team.
• Ongoing learning and professional development opportunities.
• Salary packaging up to $15,899 p.a. allows you to allocate a portion of your pre-tax income to cover living expenses

Interested?

To apply visit Mind Careers - reference number 500224. Online applications must be submitted by 11pm Tuesday 18 August 2026. Please contact the person below for more information.

David Threlfall – Acting Company Secretary & Manager, Strategy & Policy

***************@mindaustralia.org.au

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at **@mindaustralia.org.au

Position Description

 PD Board Secretary - (CEO) 20260730.pdf

The successful applicant is required to complete comprehensive reference and background checking prior to employment, including a Working with Children Check and NDIS Workers Screening Check.