Pharmacy Administration Assistant

Why Join RMH?

• Ongoing full time position | 80 hours per fortnight
• Parkville location | Close to public transport
• Join a values-led organisation - People First, Lead with Kindness and Excellence Together

About the role

Support the efficient delivery of pharmacy services by providing high-quality administrative and operational support to The Royal Melbourne Hospital's Pharmacy Department. Working as part of a multidisciplinary team, you'll coordinate day-to-day departmental processes, maintain accurate records, and facilitate effective communication across the service.

You'll play a key role in the smooth operation of the department, contributing to an efficient and well-supported environment for staff while helping to enhance the experience of patients and stakeholders. Your work will enable clinical teams to focus on delivering safe, timely and person-centred care.

Key Accountabilities

• Provide administrative support to ensure the smooth day-to-day operation of the Pharmacy Department.
• Coordinate meetings, calendars, training activities and departmental communications.
• Support procurement, finance and resource administration, including purchasing and invoice processing.
• Assist with workforce administration, including recruitment, onboarding and staff records.
• Maintain accurate records, reports and databases to support departmental operations.
• Contribute to continuous improvement initiatives and administrative excellence.

About You

You are an organised and proactive administrator with strong communication skills, excellent attention to detail, and a commitment to delivering high-quality support in a collaborative environment.

You'll bring:

• Demonstrated administrative experience, ideally within a complex or healthcare setting.
• Strong organisational, communication and stakeholder engagement skills, with the ability to manage competing priorities.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, SharePoint and Teams.
• The ability to work independently, maintain confidentiality, and use initiative to solve problems.

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interested?

Click Apply to submit your application, please include a cover letteR and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.