Administration Coordinator - Ambulatory Cell Therapies

Administration Coordinator - Ambulatory Cell Therapies

• Ongoing, Full-Time position.

• 80 hours per fortnight with monthly ADO's.

• Up to $66,768 (HS2) to $73,811.92 (HS21) per annum (dependant on candidate experience) + salary packaging + super + 5 weeks annual leave.

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

About the role

Join our Ambulatory Cell Therapies (ACT) service at Peter MacCallum Cancer Centre. We are seeking a highly organised and proactive Administration Coordinator to be the central point of contact for ACT. As the front-of-house, you will provide outstanding customer service to patients, carers and clinicians while ensuring smooth day-to-day coordination of the service.

In this dynamic role, you will manage referrals and appointments and maintain patient scheduling systems. You will work closely with multidisciplinary teams, contributing to service improvements and maintaining high standards of administrative governance.

About you

You will have strong communication skills, an excellent attention to detail, and the ability to thrive in a fast-paced healthcare environment. Experience in health administration and patient management systems is highly regarded.

You'll bring with you:

• Expertise in coordinating departmental administrative activities relating to a clinical department

• Experience in a PA or team support position

• Flexible approach to new work practices

• Ability to take on new tasks as directed by the NUM

• Demonstrated ability to provide a broad range of high-level administrative support functions including creation and maintenance of

• schedules and databases

• Experience working within a complex service environment

• Discretion dealing with confidential and sensitive information

• Professional presentation and provision of high customer service

• Proactive and solutions focused mindset within the department to deliver an optimal administration service

• Strong customer service skills, able to communicate effectively and respectfully with patients and staff

• Demonstrated skills in the use of IT systems

• Competent in use of the Microsoft Office Suite

Our benefits
We offer a range of benefits which support our people both personally and professionally, including:

• Up to $11,660 in salary packaging to increase your take home pay

• Discounted health insurance and eye care

• A comprehensive health and wellbeing programPublic transport options at our doorstep and end of trip facilities for cyclists

• Onsite eateries and coffee shops and inviting rooftop garden spaces

• Pathways for professional development and new career opportunities

• Five weeks annual leave, 17.5% leave loading, purchased leave options & monthly ADOs

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Taylor Bourchier (Nurse Unit Manager)

Contact Number: 03 •••• •328

Email: ••••@petermac.org

Applications Close: 11.59PM Thursday 27 August 2026.

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.

• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.

• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.