Administration & Accounts Assistant

About us:

Neurological Council of WA (NCWA) is a well-respected peak body for the neurological sector, which manages the Centre for Neurological Support @ The Niche, QEII Health Campus Nedlands, accommodating 11 amazing not-for-profit tenant organisations.

We are also a trusted community neurological nursing and health navigation services provider delivering NeuroCare, NeuroKids and NeuFriends at no cost to the WA community through funding support from WA Department of Health, Telethon7 and generous corporate and private donors. We have regional offices in the South-West, Mid-West and Great Southern, and mobile teams/outreach to the rest of regional WA.

About the Role

Due to an internal promotion, we are seeking a friendly, organised and proactive Administration & Accounts Assistant to join our team in a part‑time job‑share capacity, working Monday to Wednesday.

This role provides clinical administrative support, accounts processing and front‑of‑house reception, for both the Neurological Council of WA and the Centre for Neurological Support.

Reporting to the Chief Corporate Services Officer, this role is ideal for someone who enjoys variety, multitasking and working in a supportive, purpose‑driven environment.

What you’ll do

In this varied and important role, you will complete:

Accounts Administration

• Process all invoices payable and ensure timely supplier payments

• Issue receivable invoices including tenant rent, outgoings, grants, Medicare & NDIS

• Complete monthly reconciliations (petty cash, credit cards, debtors & creditors) and assist with audit preparation annually

Reception & Centre Administration

• Welcome and assist visitors at the reception desk

• Liaise with staff and tenants regarding building matters and updates

• Refer maintenance requests and support workplace safety including monthly audits

• General office administration tasks: answering and directing phone calls and emails, mail & courier deliveries and updating directories, handbooks and key registers

• Coordinate meeting room bookings, car park access and office supply orders

• Assist with in-house event preparations and catering orders

• Provide mentoring and support to reception volunteers to maximise their contribution and engagement

Clinical Administration

• Provide client administration support for all Neurokids, NDIS and Headache & Migraine clients, including new referrals, appointments and billing

• Provide administrative support including data entry, document preparation and bookings for staff travel and professional development

What you’ll bring

• 3 years’ experience in a similar administrative and accounts role

• Clear written and verbal communication skills

• Proficiency in MS Office 365 (Word, Excel, Outlook, Teams, SharePoint)

• Experience with accounting software (Xero highly regarded)

• Strong attention to detail and excellent time management skills

• Ability to work with compassion, confidentiality and professionalism

• A positive, helpful attitude and willingness to support volunteers and colleagues

What we offer

• A warm, inclusive and purpose‑driven workplace at The Niche, QEII Medical Centre

• Attractive remuneration package up to $80.5K pro-rata plus 12% super, and 5 weeks leave including wellness & cultural leave days

• Generous not-for-profit salary packaging up to $18,550 for personal & living expenses to increase your take home pay

• Supportive team culture and professional development opportunities

Interested?

Please apply online by submitting your resume and a brief cover letter outlining your suitability for the role. For further information on the role please email **@ncwa.com.au

Applicants will be reviewed as received so we encourage early submissions.