Event Coordinator

About the role

Stuartholme hosts a variety of school functions and events, in addition to hiring out school facilities to members of the public. Activities and events can be formal and informal and may include morning and afternoon teas, corporate events or key internal events such as Valedictory or Celebration of Excellence.

The Events Coordinator will play a critical role in the coordination and successful implementation of school functions and events. To meet the dynamic requirements of this role, flexibility of working hours, including evening, weekends and non-term time periods is necessary. The position plays a key role in supporting the Operations Manager with the planning, coordination and subsequent success of Stuartholme's functions and events.

Key responsibilities

• Plan and coordinate events for Stuartholme School

• Assist the responsible Event owner in the successful scoping, planning and execution of a range of internal events

• Work collaboratively with stakeholders to ensure that client expectations are clearly understood, communicated to relevant service providers and delivered on

• Monitor facilities bookings and liaise where necessary with stakeholders to clarify their requirements for events and activities, providing proactive guidance with respect to all aspects of their booking

• Develop and manage effective working relationships with internal and external stakeholders to ensure that venue bookings, bump-in/bump-out strategy, catering, audio visual (IT), security, cleaning, etc are effectively coordinated

• Ensure school calendar reflects accurate details of functions and there are no double bookings

• Prepare a weekly event report

• Actively participate on relevant event committees for example the Celebration of Excellence, Open Day and Madeline Sophie Day Committees

• Maintain an awareness of the legal responsibilities relevant to events, specifically in relation to service of alcohol duty of care and workplace health and safety issues, as well as ensure all School policies are adhered to

• Create and implement systems and checklists that support successful venue hire management processes from end to end

About you

• Strong interpersonal and communication skills

• Excellent attention to detail

• A strong commitment to customer service

• Punctuality and reliability

• The ability to work independently and as a team player

• The ability to work well under pressure

• The ability to maintain high professional standards in relation to confidentiality and integrity

• Good analytical and problem solving skills

• High level computer literacy including Microsoft Office, databases and various e-communication packages

• The ability to work effectively in a small busy team environment, balancing competing priorities and working within tight deadlines to achieve work goals

You must hold or be eligible for a Blue Card (Queensland's Working with Children check) for this role.

About us

As an international School of the Sacred Heart, Stuartholme School is a Catholic day and boarding school situated in Toowong, Brisbane.

Stuartholme School is committed to the Goals of Sacred Heart Education whereby we educate to:

• a personal and active faith in God;

• a deep respect for intellectual values;

• building community as a Christian value;

• a social awareness that impels to action;

• and personal growth in an atmosphere of wise freedom.

These goals are the essential principles and values of Stuartholme School, a forward-thinking and dynamic learning community with the individual child at the center of the educational endeavor; the value of women is proclaimed; and respect for difference in all its forms is nurtured.

How to Apply

Applications of a short cover letter and a CV or Resume can be addressed to The Principal and forwarded to ••••@stuartholme.com. Please apply by Monday 7 September.

To expedite recruitment, especially highly contested roles, Stuartholme School reserves the right to interview candidates and make appointments before the closing date. In most cases, only those candidates selected for interview will be contacted.