Event Manager - Captivate

The Opportunity

Captivate Events & Communications is looking for an Event Manager to deliver a portfolio of agency style events across Australia. Working as part of an award-winning event production team you will deliver medium to large-scale B2B events including summits, conferences, study tours and awards in a hybrid, live broadcast and in-person formats.

This is a great role for a passionate person who gets a buzz from overcoming hurdles to work as a team to deliver events they are proud of and the tenacity to see their great ideas through to delivery.

Role Description

Project manage the delivery of a portfolio of existing and new industry-orientated events (including summits, conferences, study tours and awards) across the end-to-end event lifecycle that meet budget and client/delegate expectations. You will work as a key part of a dedicated client portfolio team, working closely with the portfolio producer to manage and complete the execution of each assigned event.

Core responsibilities:

• Ensure event progress is kept on track against project plan and timetable and that event risks are pro-actively identified and mitigated

• Manage execution of event logistics and operations including the delegation of tasks to event coordinators

• Event cost management to meet budget expectations

• Work in conjunction with the Digital and Marketing team to contribute to event marketing plans

• Contribute to development of event content

• Venue and supplier sourcing, negotiation and contracting

• Coordinate staff (both internal and onsite staff) and resources for specific events

• Troubleshoot conflicts and issues as they arise

• Speaker and sponsor engagement and preparation (typically during execution phase)

• Lead Event bump-in and bump-out

• Develop effective relationships with event stakeholders, suppliers and partners (both internal and external)

• Actively contribute and implement ideas and proposals to increase event impact, reach, efficiency of delivery and commercial results, as well as capturing feedback and improvements to measure event’s success

Qualifications

• At least 3 years experience managing event delivery

• Event Planning, Coordination, and Execution skills

• Budget Management and Vendor Relationship skills

• Strong Organizational and Time Management Abilities

• Excellent Communication and Interpersonal skills

• Attention to Detail and Problem-Solving skills

• Ability to work well under pressure and meet deadlines

• Experience with Events Air software is a plus

• Relevant degree or certification in Event Management or related field