Human Resource / Office Admin (Japanese speaking Role)

About Us:
Nippon Food Supplies, a leading importer and wholesaler of Japanese food products, is seeking a Human Resources / Office Administrator to join our Sydney Head Office. We welcome applicants who are eager to learn and grow in this role.
Please note: Working Holiday Visa holders are not eligible. We do not offer sponsorship.

[Working Hours]

• Standard Hours: 7.6 hours per day (38 hours per week)

• Days Off: Weekends (Saturdays and Sundays) and Public Holidays.

• Shift Window: Shifts are scheduled between 8:30AM and 4:36PM on weekdays.

[Key Responsibilities]
You will be responsible for a wide range of HR and administrative functions that support the smooth operation of our head office. Key duties include:

• Preparing, organising, and maintaining internal documents

• Assisting with HR-related tasks such as employment documentation and payroll administration

• Supporting office operations and maintaining a well-functioning work environment

• Scheduling interviews and screening candidates for recruitment process

• Supporting payroll processes, including reviewing timesheet information and ensuring accurate data entry in line with company standards and relevant requirements.

[Essential Criteria]

• 3+ years of administrative experience

• Proficiency in Microsoft Office, especially Word and Excel

• Professional-level proficiency in Japanese and English, including confidence in handling phone calls in both languages

• A visa that allows unrestricted full-time work for at least 2 years

[We are looking for someone who is]

• Someone who can work accurately and efficiently, with strong attention to detail

• A strong communicator who can build trust with colleagues and clients in both English and Japanese

• Positive and collaborative mindset

• Organised and tidy, with strong administrative discipline

[What we offer]

• Generous staff discounts on a wide range of Japanese food products

• Company-wide discounts across selected partner services

• Annual leave loading

• Access to novated leasing and salary sacrifice options

• The opportunity to help shape our evolving workplace culture and benefits program as the company continues to grow

If you are interested, please submit your resume using the Apply button. We welcome applicants from all backgrounds, even if you don’t have direct HR experience, we encourage you to apply if you’re a motivated learner with a strong desire to grow.
Please note that only shortlisted candidates will be contacted.

Nippon Food Supplies is committed to fair and equitable hiring practices. All applicants will be considered based on their skills, experience, and suitability for the role. Any personal information provided during the recruitment process will be handled confidentially and used solely for the purpose of assessing your application.