Fleet Administrator

We’re a fast-growing allied health business on a mission to connect people to healthier lives, and we’re looking for an organised and proactive Fleet Administrator to support the day-to-day administration of our national vehicle fleet. 

Working closely with the CFO, internal stakeholders and our external fleet management providers, you’ll help keep fleet records accurate, coordinate vehicle-related requests, and ensure administrative processes run smoothly. Our fleet management partners undertake much of the specialist fleet management work, while you’ll play a key role in coordination, communication and administration. 

This permanent part-time role (0.5 FTE / 20 hours per week) is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and keeping systems and processes organised.

What you’ll be doing: 

• Managing the fleet inbox and responding to vehicle-related enquiries. 
• Maintaining accurate records, databases, asset registers and documentation. 
• Coordinating vehicle orders, deliveries, changeovers and returns with external providers. 
• Liaising with employees, managers and fleet management companies to ensure requests are actioned promptly. 
• Processing invoices, fuel card requests, vehicle documentation and related administrative tasks. 
• Assisting with accident reporting, insurance documentation and infringement processing. 
• Preparing reports and maintaining records to support compliance and audit requirements. 
• Monitoring key dates such as registrations, servicing and vehicle replacements. 
• Supporting the CFO and broader team with fleet-related administration and reporting. 
• Assisting with the development and maintenance of fleet procedures and documentation. 

What we’re looking for: 

• Previous experience in an administrative, coordination or office support role. 
• Exceptional organisational skills and the ability to manage competing priorities. 
• Strong attention to detail and commitment to maintaining accurate records. 
• Excellent written and verbal communication skills. 
• Confidence liaising with a variety of stakeholders and service providers. 
• Intermediate Microsoft Office skills, particularly Excel and Outlook. 
• A proactive and solutions-focused approach to work. 
• Experience supporting fleet operations, asset management, facilities or logistics administration will be highly regarded but is not essential. 
• Experience working with databases, CRM systems or fleet management systems is advantageous. 

Benefits and Perks  

• 5 extra paid leave days each year (Wellness Leave) 
• $1,000 professional development allowance plus 2 paid days for training   
• Paid Parental Leave 
• Hybrid work with up to 2 days WFH weekly   
• Regular social club events and a fun, down-to-earth team vibe   
• $299 yearly active lifestyle subsidy to help you stay moving   
• EAP access and ongoing mentoring to support your wellbeing and growth   

Who we are  

With over 20 years of experience, we’re a leading provider of evidence-based rehabilitation services across Australia. Our team is passionate about helping people get back to living their lives—and we bring that same energy into how we work together. We take our work seriously—but not ourselves. We’re collaborative, curious, and always up for a challenge.    

If you’re looking for a role where your work makes a difference, and where you’re challenged and supported in equal measure– we’d love to hear from you. 

If you’re nodding along as you read this, and this sounds like your type of job, don’t wait — Apply today. 

Please note: International and agency applications will not be considered.