Vehicle Benefits & Payroll Administrator

Oh what a feeling!

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:

• Fully maintained motor vehicle including insurance excluding fuel
  

• Annual contribution to your private health insurance worth over $1,900
  

• Significant family vehicle lease and purchase discounts
  

• Flexible hours and workspaces, with a hybrid of working from home and in the office
  

• Wellness facilities - free onsite gym, end of trip facilities
  

• Free car parking and discounted onsite cafe
  

• Genuine career development: promotions, rotations and paid professional membership
  

• Paid volunteer days to support your community and matched workplace giving program
  

• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave
  

• Access to Toyota's RewardsHub - explore, manage and customise your benefits to suit your lifestyle

What you'll contribute to

An exciting opportunity has arisen for a Vehicle Benefits & Payroll Administrator to join our People & Culture division in a permanent full-time role.

The People & Culture Division leads the implementation of strategic, people-focused initiatives across Toyota, fostering a safe, inclusive environment where teammates are empowered to reach their full potential. Operating through an HR shared services model, the division delivers best-practice consultancy, training, and development support to Toyota employees and OneToyota affiliates. Its comprehensive services span organisational development, professional training, health and safety, remuneration and benefits, employee relations, and talent acquisition, all underpinned by advanced technology platforms and systems.

In this role, you will take ownership of the payroll and financial administration associated with Toyota's vehicle benefits, ensuring accurate payroll processing, reconciliations, and the effective and efficient delivery of employee vehicle leasing and charging arrangements. Beyond day-to-day operations, you will proactively identify process inefficiencies, investigate discrepancies, strengthen controls, and drive continuous improvement initiatives to enhance accuracy, compliance, and the employee experience.

This is a role for someone who enjoys analysing data, solving problems, challenging existing processes, and taking initiative to improve outcomes rather than simply maintaining the status quo.

This role is based in Altona North with flexible work arrangements on offer.

How you'll make an impact

• Own the end-to-end reconciliation of vehicle payroll files, ensuring accurate employee deductions, lease payments, and payroll outcomes.
  
• Investigate payroll discrepancies, identify root causes, and implement sustainable solutions to improve accuracy and compliance.
  
• Monitor, analyse, and maintain vehicle benefits data, ensuring robust reporting, governance, and data integrity.
  
• Identify opportunities to streamline processes, improve controls, and enhance the efficiency of vehicle benefits and payroll administration.
  
• Partner with Payroll, Finance, Toyota Fleet Management, and employees to resolve complex queries and deliver positive business outcomes.
  
• Administer key employee vehicle programs, including Employee Family Vehicle Purchase (EFVP) and Employee Spare Parts Purchase (ESP) schemes, while ensuring a high standard of customer service and policy compliance.

Your attributes

• Demonstrated experience in payroll, payroll reconciliations, employee benefits administration, or a similar role with a strong focus on accuracy and compliance.
  
• Proven ability to analyse data, identify issues, investigate discrepancies, and drive process improvements.
  
• Highly proactive with a continuous improvement mindset, taking ownership of tasks and initiatives through to completion.
  
• Strong Excel and reporting capability, including experience working with large or complex data sets.
  
• Experience within automotive, fleet management, vehicle leasing, vehicle auctions, car rental, or a similar operational environment is highly regarded but not essential.
  
• Strong stakeholder management, communication, and problem-solving skills, with the ability to work independently and manage competing priorities.

Make your impossible, possible & apply today! Applications close: 31st August 2026

You're welcome to find out more by visiting our careers page: www.toyota.com.au/careers.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women; check out our benefits directly at WORK180.

We don't require a cover letter or selection criteria to be addressed.

Come with us and help create the future.