Pharmacy Administration Assistant

Pharmacy Administration Assistant

Why Join RMH?

• Ongoing full time position | 80 hours per fortnight
• Parkville location | Close to public transport
• Join a values-led organisation – People First, Lead with Kindness and Excellence Together

About the role

Support the efficient delivery of pharmacy services by providing high-quality administrative and operational support to The Royal Melbourne Hospital's Pharmacy Department. Working as part of a multidisciplinary team, you'll coordinate day-to-day departmental processes, maintain accurate records, and facilitate effective communication across the service.

You'll play a key role in the smooth operation of the department, contributing to an efficient and well-supported environment for staff while helping to enhance the experience of patients and stakeholders. Your work will enable clinical teams to focus on delivering safe, timely and person-centred care.

Key Accountabilities

• Provide administrative support to ensure the smooth day-to-day operation of the Pharmacy Department.
• Coordinate meetings, calendars, training activities and departmental communications.
• Support procurement, finance and resource administration, including purchasing and invoice processing.
• Assist with workforce administration, including recruitment, onboarding and staff records.
• Maintain accurate records, reports and databases to support departmental operations.
• Contribute to continuous improvement initiatives and administrative excellence.

About You

You are an organised and proactive administrator with strong communication skills, excellent attention to detail, and a commitment to delivering high-quality support in a collaborative environment.

You'll bring:

• Demonstrated administrative experience, ideally within a complex or healthcare setting.
• Strong organisational, communication and stakeholder engagement skills, with the ability to manage competing priorities.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, SharePoint and Teams.
• The ability to work independently, maintain confidentiality, and use initiative to solve problems.

Benefits of Working at RMH

• Meaningful WorkMake a real difference in the lives of patients, families and our community.
• Career GrowthAccess learning, development, and diverse career opportunities.
• Supportive Culture & BelongingJoin in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• InnovationHelp shape the future of healthcare through research, technology and new models of care.
• World-Class ExcellenceWork alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefitsSalary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville PrecinctWork in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Position Description

Interested?

Click Apply to submit your application, please include a cover letteR and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.