Administration Team Leader

About the role:

This is an exciting opportunity to progress your career and obtain experience working as an Administration Team Leader in the Courts & Prosecution Services Division of Victoria Police's Legal Services. Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system.

Victoria Police's Legal Services provides legal services and advice to support policing, courts, and the Victorian community. Legal Services is led by an Executive Director (who is also the organisation's General Counsel) and employs over 800 staff spread across four divisions – the Office of the Executive Director; the Specialist Legal and Litigation Division; the Courts & Prosecution Services Division; and the Legal Business Operations Division.

The Administration Team Leader is a pivotal role within Barwon Prosecutions - Geelong Prosecutions Unit, contributing to the effective operation of the division by delivering high-level administrative and business support. Working as part of a team of three, comprising two VPSG2 administrative staff/legal support officers. The position underpins the unit's daily functions and ensures smooth coordination across key processes. The role's mandate encompasses full accountability for the initiation, delivery, and continuous improvement of administrative services.

The position reports to the management team within the work unit and works closely with senior management, internal stakeholders, and other prosecution units, maintaining strong professional relationships and supporting cross-unit collaboration as required. Key initiatives include the independent management of the student placement program, preparation of briefing materials and reports for senior stakeholders, and contributing to process improvements that enhance administrative efficiency across the division whilst maintaining compliance with relevant legislation, regulations, policies and procedures.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Creating and managing stationery orders, purchase orders and building maintenance requests.
• Document archiving.
• Independent management of the student placement program.
• Maintenance of registers/conducting audits relating to Division devices.
• Research and prepare a broad range of information and briefing reports on issues for Senior Management and other stakeholders.
• Monitor, supervise, and provide professional high level administration services with full accountability for the initiation, delivery and improvement of all administrative support functions, including mail and diary management, management and coordination of key meetings and processes and drafting correspondence.
• Maintain excellent working relationships with relevant senior management members, customers and department staff.
• Providing motivation, mentoring, performance management and coordination of training activities to team members, as appropriate.
• Assisting other prosecutions units when required.
• Other administrative duties as required.

As the successful applicant, you will have:

• Experience providing high quality administrative support to senior staff within an organisation.
• Excellent communication skills and proven experience dealing with senior management.
• Proven experience with reviewing and preparing correspondence, agendas and minutes with attention to detail.
• High level of office-based computer skills, including Microsoft Office suite, particularly Excel, Word, SharePoint and Lists.

Requirements and relevant information:

• One (1) x full-time, ongoing position available.
• The salary range for a VPS3 role is $81,496 p.a. to $98,955 p.a. (covering salary ranges VPSG3.1 and VPSG3.2).  Although it is standard practice for selected candidates to commence at the base of the salary range, genuine consideration will be given to a commencement salary within the available range that is commensurate with the successful candidate's knowledge, skills and experiences. This will be subject to negotiations with the Hiring Manager in the course of the selection process and may include the provision of evidence of a higher income and/or supporting documentation (as required).
• This position is located at Barwon Prosecutions - Geelong Prosecutions Unit, 110 Mercer Street, Geelong.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• As a member of Legal Services you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department.  This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.

Your application must include:

• Resume;
• Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Monday 14 September 2026.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (careers.vic.gov.au) or seek.com.au. Applications will not be accepted via other platforms or email.

For further information, please contact: Senior Sergeant Bronwyn Keddie on (03) 8335 6*** or **************@police.vic.gov.au

No recruitment agencies please.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email **************@police.vic.gov.au or on (03) 8335 6***.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people.  We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps