Administration Officer | VPT Group | Flexible Hours

VPT Group is a proudly Western Australian, multi-divisional industrial services company supporting mining and resource operations across the Goldfields and wider WA.

What started as a small, family-run mechanical business in Kalgoorlie-Boulder has grown into a broader group of specialised businesses across mechanical services, fire suppression and fluid solutions, drill support and other growing service areas.

As VPT Group continues to expand, we’re looking for a friendly, organised and dependable Administration Officer to join our Kalgoorlie team.

This is a varied administration role supporting our Administration Manager with the day-to-day administration across VPT Group. You’ll assist with employee records, vehicles, compliance, systems and general office support across the business.

It would suit someone who is organised, reliable and happy to follow up on the little things that need to get done. Someone who can work independently, ask questions when needed and is comfortable helping across different areas of the business.

Working days and hours are flexible and can be discussed with the successful applicant.

What you’ll be doing

No two days will be exactly the same. Your responsibilities will include:

• Managing the administration inbox and answering incoming calls

• Keeping employee, company and compliance records up to date

• Tracking employee licences, qualifications, tickets and expiry dates

• Coordinating vehicle registrations, servicing and other fleet reminders

• Maintaining vehicle, equipment and fleet records

• Following up outstanding paperwork, information and documentation

• Assisting with workshop and general office administration

• Filing and maintaining electronic records

• Updating company forms, templates and internal documents

• Ordering office supplies and stationery

• Assisting with user accounts and basic system administration

• Helping coordinate property, office and facility maintenance where required

• Supporting administration requirements across different VPT Group divisions

• Helping identify simple ways we can improve our administration processes as we continue to grow

About you

We’re not looking for someone who knows everything on day one. We are looking for someone who is dependable, organised and comfortable taking ownership of their work.

You’ll ideally be someone who:

• Is highly organised and good at keeping track of multiple tasks

• Follows things through and shows initiative

• Is friendly, approachable and comfortable dealing with different people

• Communicates confidently by phone and email

• Takes pride in accurate record keeping and data entry

• Is comfortable using Microsoft Office, Google Workspace or similar systems

• Can work independently and manage day-to-day priorities

• Is good at keeping track of deadlines, renewals and reminders

• Is willing to jump in and help across different areas when needed

• Enjoys working in a busy, practical environment where things are always moving

Previous administration experience would be helpful, particularly within mining, mechanical, trades, workshop, construction or a similar environment, but it is not essential.

For us, attitude, reliability and willingness to learn are just as important.

Why join VPT Group?

VPT Group is growing, and this role gives you the opportunity to grow alongside us.

We offer:

• A residential role based in Kalgoorlie-Boulder

• Flexible working arrangements

• Working days and hours that can be discussed to suit both you and the business

• A position that may suit someone looking for work around school hours or family commitments

• A varied role supporting multiple parts of the VPT Group

• A local team where people know each other and work together

• The opportunity to develop your administration skills and responsibilities

• The opportunity to contribute ideas and improve the way we do things

• Potential for the role to develop as VPT Group continues to expand

We’re locals, family people and proud members of the communities we work in. We’ve grown quickly, but we still want VPT to be a place where good people are respected, supported and given an opportunity to collaborate and contribute.

Ready to apply?

Please send us your resume along with a short cover letter telling us:

• A little about your previous experience

• Your availability and preferred working days/hours

• Why this type of role interests you

• Why you think you would be a good fit for VPT Group

To learn more about VPT Group, visit vpt-group.com.

VPT Group is an equal opportunity employer. We value diversity and are committed to creating a safe, inclusive and supportive workplace for our team.