Administration Assistant - 12 month fixed term contract

For nearly 150 years, Davies Collison Cave (DCC) have been protecting creativity and embracing innovation.  We are one of the largest, most respected Intellectual Property Firms servicing local and international clients with offices in Australia, New Zealand, Singapore, Hong Kong and Malaysia.   Our renowned team of talented professionals work with world-class clients and brands across three legal services areas: Patents; Trademarks and Intellectual Property law. 

We work with a full range of clients including large international companies, foreign patent attorneys, local companies and start-ups, Universities and research organisations, and individual inventors.  We work proactively and in close collaboration with our clients to ensure they receive high quality, commercially-relevant advice and outcomes.

The strength of DCC is and has always been the experience and expertise of our people.  Many of our practitioners are recognised as world leaders in their field.  Our values of excellence through collegiality and engaging leadership have allowed us to attract the finest talent with diverse skills and backgrounds and access to rewarding and fulfilling career pathways.   

About the role

DCC is looking for an Administration Assistant that forms part of the Administrative Operations Team (AOT) on a 12 month fixed term contract.  This role fills a critical administrative role which supports Davies Collison Cave leading Patent and Trade Mark Practices across Australia and Asia, reporting to the Operations Manager.

The role requires a strong focus on accuracy, timeliness, and service delivery, with a consistent commitment to maintaining high service standards for Principals, operators, and internal stakeholders.  You will be part of a busy, friendly team working in a collaborative and supportive environment.

This is an in office role, 9am-5pm, five days a week. 

Key Responsibilities

Administration Assistant

• Learn and understand the in-house processing systems for incoming electronic transmissions and physical related correspondence
• Read, process and distribute incoming electronic correspondence received to the DCC central email address
• Process incoming electronic and physical correspondence for scanning and filing into the DCC Document Management System
• Participate in the accurate filing and storage of physical correspondence
• Participate in the processing of incoming physical correspondence – reading, sorting, distribution and delivery
• Participate in the team by providing assistance with other general duties in the Administration Assistant Team 
• Develop and maintain a high level of customer service to DCC Principals, Attorneys and internal staff at all times
  
  

Operational Support

• Prepare tax invoices in accordance with firm processes.
• Provide administrative and operational support to the Trade Mark Operations group as required.
• Assist other AOT functions where needed, as directed by the AOT Trade Mark Coordinator & Operations Manager.
  
  

About You 

• Exposure to administration, data entry and document management systems
• Strong organisational skills with the ability to manage competing priorities and meet critical processing requirements.
• High level of attention to detail and commitment to data accuracy.
• Well-developed written and verbal communication skills.
• Strong customer service mindset with a professional and responsive approach.
• Proficiency in Microsoft Office:
  • Outlook
  • Word
  • Excel
• Inprotech and iManage experience is an advantage
• Understanding of data quality control processes.
• Reliable and detail-oriented
• Team-oriented with a collaborative approach
• Proactive and adaptable
• Professional and service-focused

Why join us?

This is an exciting and dynamic role within a very supportive and inclusive team working with an internationally recognised firm while developing your career.

The benefits of working with DCC extend well beyond professional experience. We understand what is important to our people and we offer a highly collaborative work environment to support our team to excellence.  DCC has been recognised by Diversity Council Australia as an Inclusive Employer, provides flexible and hybrid working arrangements, offers paid parental leave, paid birthday leave and volunteering leave.  DCC also provides a range of well-being initiatives throughout the year. 

If you are ready to take on a rewarding role where you can grow and make an impact, we’d love to hear from you!   Please apply clicking the 'Apply' button where you will be redirected to DCC's career page to attach a resume and cover letter.  Please note only those candidates with full unconditional work rights will be considered. 

We look forward to learning more about you.