Document Controller | Kewdale

Pacific Energy is an Australian market leader in the provision of sustainable distributed energy. Our purpose is to transition the world to a clean energy future.

As Australia’s only end-to-end provider of all renewable energy technologies, with proven experience integrating solar, wind, battery energy storage and green hydrogen into new and existing systems, we deliver industry firsts that are leading the clean energy transition.

The Role

BE the difference at Pacific Energy

At Pacific Energy, we know that diverse backgrounds, industry expertise, and unique skill sets are the driving force behind innovation.

If you're passionate about creating change and making a difference, we encourage you to explore this opportunity—whether or not you meet every requirement.

If this role resonates with you, we encourage you to apply!

Key Responsibilities:  In this role, you’ll be at the heart of our document management processes, ensuring accuracy, efficiency, and seamless collaboration. Your key contributions will include:

• Coordinating, receiving, processing, and distributing client, vendor, and internal documentation, drawings, transmittals, and engineering deliverables in a timely manner.
• Managing document workflows, including document registration, classification, review, distribution, tracking, retrieval, and filing.
• Maintaining document registers and conducting audits to ensure metadata accuracy and consistency.
• Controlling the issuance and distribution of drawings and documentation in accordance with project requirements and distribution matrices.
• Ensuring compliance with Document Control procedures, standards, and project-specific document management requirements.
• Providing guidance and training to project teams and stakeholders on InEight Document (Teambinder), document management processes, and approved templates.
• Monitoring and maintaining shared project inboxes to ensure document-related correspondence is actioned and tracked appropriately.
• Maintaining accurate project records and ensuring documentation is stored, controlled, and archived in accordance with organisational and project requirements.
• Providing support to departments on system use, including possible training.

Bring YOUR skills to be part of the solution

• Experience as a Document Controller or in a similar discipline
• A keen eye for detail and proactive mindset
• Excellent communication and writing skills
• Experience with implementing or working with TeamBinder desirable
• High competency in Microsoft Office Suite, especially Excel
• A balance of autonomy and teamwork

Additional benefits include:

• Flexible work arrangements, 2 days WFH & a 9-day-fortnight option
• Opportunity to Apply for Additional Leave (Leave Buy Back)
• 17 weeks paternity leave
• Employee discounts through our Rewards Gateway
• Employee Referral Reward
• Free on-site parking
• Health & wellness reimbursements

Pacific Energy is a place where innovation thrives, and your expertise can drive meaningful change in the green energy transition. Are you ready to join us on this exciting journey?
At Pacific Energy, we celebrate the richness and depth that diversity brings. We strongly encourage people from all backgrounds, ages, cultures, abilities, sexual orientations, and gender identities to apply.

To be considered for this role, you must have permanent full working rights in Australia.