Accounting Clerk

Office Administration

• Answer and manage incoming telephone calls.

• Maintain office supplies, stationery and kitchen supplies.

• Arrange staff travel and accommodation when required.

• Monitor staff travel diaries.

• Collect and deliver mail from the Post Office as required.

• Perform general administrative duties.

Purchasing & Inventory (in conjunction with Service Team)

• Create and maintain Purchase Orders

• Receive and unpack incoming goods.

• Allocate received goods to customer orders.

• Pack outgoing goods and arrange courier collections.

• Assist with annual stock take.

Accounts & Finance (In conjunction with Finance Manager)

• Enter supplier invoices into Attaché accounting software.

• Prepare customer invoices following completion of service documentation.

• Raise credit notes following approval.

• Maintain Accounts Receivable including processing customer receipts, payment allocation to debtor accounts and reconciling collections to bank statements.

• Follow up outstanding customer accounts.

• Monitor Direct Debit Requests (DDRs) and reconcile against customer billings.

• Process staff travel advances and expense claims.

• Perform month end closing procedures and generate reports from Attaché.

• Assist the Finance Manager with general accounting functions.

Compliance & Reporting (in conjunction with Managing Director)

• Assist with preparation for the annual external audit.

• Maintain accounting schedules and documentation to audit standard.

• Ensure accurate filing and record keeping.

• Prepare reports as required.

General

• Provide administrative support to the Finance Manager and Managing Director.

• Undertake additional duties as required.

Skills & Experience

The successful applicant will ideally possess:

• Previous experience in office administration.

• Experience in Accounts Receivable and general accounting.

• Experience with accounting software (Attaché experience highly regarded but not essential).

• Strong Microsoft Office skills (Excel, Outlook and Word).

• Excellent organisational and time management skills.

• Great level of accuracy and attention to detail.

• Strong written and verbal communication skills.

• Ability to prioritise work and meet deadlines.

• Professional and friendly telephone manner.

• Ability to work independently while contributing to a small team.

Desirable

• Experience with inventory or warehouse administration.

• Experience processing Purchase Orders.

• Experience coordinating courier freight.

What We Offer

• Friendly and supportive team environment.

• Variety in your day-to-day work.

• Stable, long-term opportunity.

• Opportunity to grow within the business.

• On-the-job training where required.

What type of person would suit this role?

You're looking for someone who is:

• Organised and enjoys keeping things running smoothly.

• Comfortable switching between administration, customer service and accounts.

• Happy to help wherever needed in a small business.

• Confident in following up outstanding accounts, professionally.

• Detail-oriented and able to identify discrepancies.

• Reliable, trustworthy and able to maintain confidentiality.

This role would suit someone with 3–5 years' experience in administration and accounts who enjoys a varied position in a small business where they can make a real contribution.