Executive Assistant

About the role

Daniels Corporation International Pty Ltd is seeking an Executive Assistant to join our team on a full-time basis at our Dandenong South VIC office. This is a key administrative role that provides essential support to our CFO, ensuring the smooth and efficient operation of executive functions. As an Executive Assistant to the CFO, you will be responsible for managing complex schedules, coordinating high-level meetings, and handling sensitive communications. This role is crucial to maintaining organisational excellence and enabling our CFO to focus on strategic initiatives.

Key responsibilities

• Manage the CFO's calendar and scheduling, including arranging meetings, conference calls and travel arrangements

• Preparing and maintaining comprehensive meeting documentation, agendas, minutes and action items

• Handling confidential and sensitive correspondence and communications on behalf of executives

• Coordinating executive events, presentations and board meetings with attention to detail

• Managing office administration tasks including expense reports, invoicing and general correspondence

• Maintaining filing systems and document management in accordance with company procedures

• Acting as a point of contact for internal and external stakeholders, representing the executive office professionally

• Organising travel itineraries and accommodations for business trips

• Proactively identifying opportunities to improve administrative processes and efficiency

• Project coordination

What we're looking for

• Proven experience as an Executive Assistant or in a similar secretarial/administrative role within a corporate environment

• Exceptional organisational and time-management skills with the ability to prioritise multiple competing demands

• Excellent written and verbal communication skills, with strong interpersonal abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management systems

• High level of discretion and professionalism when handling confidential information

• Strong attention to detail and accuracy in all administrative tasks

• Ability to work independently and use initiative whilst remaining a team player

• Professional telephone manner and outstanding customer service orientation

• Flexibility and adaptability in a fast-paced, dynamic environment

• Experience with document management systems and scheduling software is advantageous

About us

Daniels Corporation International Pty Ltd is a well-established organisation committed to delivering excellence across all aspects of our business operations. We pride ourselves on fostering a professional, collaborative workplace culture where our teams are valued and supported. Our company is built on principles of integrity, efficiency and continuous improvement, and we invest in creating an environment where employees can thrive and develop their careers.

What we offer

• Competitive salary package commensurate with experience and qualifications

• Full-time employment with a supportive and professional workplace culture

• Collaborative team atmosphere with supportive management

Apply now

If you are an organised, detail-oriented professional seeking an Executive Assistant role with a reputable organisation, we would like to hear from you. Please submit your CV.