Theatre Bookings Officer

Welcome to St John of God Health Care
St John of God Health Care (SJGHC) is one of the largest private providers of health care services in Australia, employing more than 16,000 employees (caregivers). We operate 26 hospitals and services comprising more than 3,300 hospital beds, including home nursing, disability services and social outreach programs.

Join St John of God Midland Private Hospital as a Theatre Bookings Officer. In this permanent part-time role, you will be responsible for the day-to-day coordination and administration of theatre bookings and associated activities, ensuring efficient scheduling and smooth operational processes across the Theatre Services department.

Apply now to join a supportive team and play a key role in delivering exceptional patient care within a leading private healthcare organisation.


About the new Midland Private Hospital

• A brand-new purpose-built state-of-the-art facility, currently under construction, located just 300 metres from the St John of God Midland Public and Private Hospitals Campus.
• A comprehensive range of medical and surgical services, with interventional cardiology being offered for the first time in the region
• The hospital will feature:
  
  • 96 overnight inpatient beds, including a six-bed critical care/high dependency unit.
  • 33-bed/chair short stay and day procedure unit
  • Eight operating theatres.
  • A cardiac/vascular catheter laboratory

The Position

• Responsible for clerical duties associated with Theatres.
• Coordinates all sessions, including ad hoc bookings and related activities, ensuring only accredited doctors are accommodated.
• Liaises with Shift coordinators, appropriate wards, departments and support services as required, arranges bookings and responds to enquiries.
• Assists Admissions department with correct information for incoming patients.
• Ensures Manual Bookings Register is kept up to date.
• Actively follow up outstanding paperwork (consents etc) for future admissions.
• Provide feedback on issues and matters as required
• Ensures doctors and relevant caregivers are notified of unforeseen complications relating to sessions and equipment availability.
• Ensures daily Theatre lists and reports are printed and distributed.
• Attends to all queries in a professional, courteous manner.
• Facilitates resolution of issues relating to Theatre bookings and sessions.
• Ensures accurate and timely administration of cancelled sessions for the purpose of optimum utilisation.
• In conjunction with Shift Coordinators and Managers, assists in actively back-filling vacant or cancelled sessions.
• Maintains accurate information relating to doctors' conferences and school holiday periods that may impact on Theatre activity.
• Maintains and distributes accurate information relating to forecasted Theatre activity.
• Provides accurate reports on late cancellations, including reasons for cancellations and contributing factors.
• Ensures accurate allocation of CMBS numbers to Theatre procedures as required, reviewing actual descriptors for theatre visits.
• Ensures remaining details for patient visits are completed for accurate collection of operating minutes. Liaises with nursing caregivers and doctors' rooms where necessary, for the completion of visits in WebPAS.
• Liaise with doctors' rooms for outstanding cmbs codes, reps / supply companies for outstanding proformas, and SBR for reporting.

The successful candidate will possess excellent interpersonal and communication skills, with the ability to build effective relationships and liaise confidently with both clinical and non-clinical caregivers. They will demonstrate a high level of knowledge and understanding of theatre procedures and associated CMBS coding, coupled with advanced keyboard skills and experience using Theatre Management software.

The role requires exceptional organisational skills, including the ability to prioritise competing demands, manage workloads effectively, and maintain a high level of performance in a fast-paced environment. A strong attention to detail and commitment to quality are essential, with the ability to accurately code procedures and impart technical knowledge to others when required.

Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $77,239 - $80,741 per annum (pro rata for part time), plus 12% superannuation
• Permanent part time position
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
  
  • Novated leasing
  • work related expenses
  • self-education and
  • additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
• Employee support through our dedicated free Employee Assistance Program (EAP)
• Access to a range of Lifestyle, Health & Wellbeing rewards and discounts

For enquiries contact Christine Lewis, Manager Health Information Services, on (08) •••• •237.

If suitable applicants are identified advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Social Outreach, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.