Buying Assistant / 9 hours ago

Description

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

Job Responsibilities

Data and Systems Administration

Accurately input and maintain product information, purchase orders, and supplier detailsMaintain internal systems and spreadsheets with up-to-date product and order detailsCoordinate stock transfer paperwork and system updates between physical stores and the online warehouse

Supplier and Critical Path Coordination

Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issuesUpdate and manage the critical path to ensure timelines and key dates are metAssist with sample tracking and coordination

Administrative Support and Team Communication

Provide general administrative support to the Buyer including document management and schedulingCommunicate clearly and proactively with internal teams to support stock flow and resolve issues

Requirements

Previous experience in retail or administrationStrong attention to detail and accuracy in data entryExcellent organisational and time management skillsProficiency with Microsoft Excel and general computer systemsConfident using Microsoft Teams for video calls and live chatClear and confident written and verbal English communicationFast learner who can adapt and work across a variety of tasksReliable workstation setup featuring dual monitors and high-speed internet

Nice-to-Have Skills

Experience using ShopifyExperience using Style Arcade

Benefits

Permanent work-from-home set-upDayshift (Australian Eastern Standard Time business hours)Full-time jobHMO (STAFF only)Annual leave13-month payWith Government mandated benefits