Office Administrator

If you're someone who thrives in a busy dynamic environment, enjoys being the glue that holds things together, and loves making life easier for others - you’ll find real purpose here. 

Naturally talented when it comes to being organised, coordinating tasks, details and liaising with people?  

You are a proactive, collaborative, results orientated person looking for a role with variety and utilising your solution finding skills. Including administration, reception, logistics, supporting P&C, H&S, arranging small events, and supporting our leadership team when required.  

About You: 

You thrive in a hands-on administrative support environment, enjoy solving problems, and take pride in delivering exceptional internal customer service. You are collaborative, proactive and adaptable. Already based in the Melbourne region, with a valid right to work.   

If you are organised, driven and eager to learn, and say yes to the following, we would love to hear from you: 

• 1 – 2 years’ experience in administration, sales support, coordination or reception /front desk management  

• Based in Melbourne and agree to being 100% office based 

• Extremely well organised, reliable and great at coordinating the moving parts of an admin role 

• Strong attention to detail and high rates of accuracy with data  

• Confident communicator, comfortable engaging with people from different cultures, backgrounds and seniority, over the phone and via online channels 

• Highly proficient in Microsoft Word, Excel and PowerPoint 

• Enjoy being the go-to person for all things related to the smooth running of an office  

• Able to flex and pivot as our environment changes  

• Experience in an organisation with diverse teams across different sites (is beneficial) 

• Ideally exposure to a fast-paced consultancy, sales or professional service environment.

 
About the role:  

Reporting to the People & Culture Change Manager, this is an autonomous role, where you are accountable for our reception, kitchens, meeting rooms and providing our people and visitors with exceptional customer service. You know how to ‘get stuff done’ with a smile and keep our busy office running smoothly. 

This is a varied role that is integral to the successful running of our busy dynamic office and, as such, the role is 100% based in the office. 

Your duties include: 

• Being our first point of contact for visitors and people calling (reception) 

• Helping to maintain a tidy, safe and welcoming office environment 

• Assist with recruitment coordination and administration 

• Managing office supplies and services 

• Ensuring the office, kitchens and meeting rooms are clean, tidy and organised 

• Monitoring shared inboxes and responding to administrative requests from the team 

• Arranging meetings and events, and the logistics with these – catering, room set up, travel, accommodation, external venue if required 

• Supporting workplace Health and Safety processes, including maintaining registers, coordinating training, fire warden and first aider 

• When required, providing administrative support to our leaders. 

Due to the nature of our work, this role requires a clean criminal record. Successful applicants will be required to complete a criminal record check during the onboarding process, and have a valid right to work in a permanent position. (We are NOT able to sponsor anyone for this position) 

Location & Hours  

This role is based 100% on site in the Melbourne CBD, working Monday to Friday, 8:30am – 5:00pm. Occasional after-hours work may be required to support company events, with time-in-lieu provided.  

 Benefits of working for Cythera  

• Join a high-performing team in a fast-growing cyber security company at a pivotal stage of expansion  

• Dynamic and supportive team environment where your ideas are valued and you’re supported to grow 

• Surround yourself with experts in their fields 

• Melbourne based with global reach! 

 About the Company:  
Cythera is a specialised cyber security services provider, delivering expert cyber security professional services and managed services to Australian and international businesses. As part of Bastion Security Group, with more than 250 team members across Australia and New Zealand, we are known for our human-led expertise across Managed Detection & Response and Managed Protection services, Offensive Security (Pen Testing, Red Teaming, Threat Simulation), Governance, Risk & Compliance, and Security Architecture and Engineering. 

Our work secures some of the most critical sectors, from infrastructure, banking and telcos to energy, tech, and beyond. If it is worth protecting, there is a good chance we are on the job. 

To learn more about us, visit About Us | Cythera Cyber Security 

Apply today  

Apply now via Seek - and yes, we do read your cover letter. We want to know about your impressive internal sales skills and why you selected us! 

Applications close Thursday 13th August 2026.   

We'll be reviewing applications on an ongoing basis as they come in, and depending on application volume, may close the advert early. If this is your ideal next role, we'd encourage you to get in touch today!     

For a confidential conversation, email Tracy at ••••@bastionsecurity.co.nz.     

Note: Due to the nature of our work, this role requires successful applicants to undergo a criminal record check during the onboarding process. You must also be able to demonstrate your right to live and work in Australia.