Executive Assistant, Infrastructure

About the role

OMERS Infrastructure is hiring an Executive Assistant located in the Sydney office. The role is one of two Executive Assistants supporting a team of approximately 20 investment professionals managing a portfolio of infrastructure investments in excess of $6bn across Australia and India. You will be a central member of the team, a resourceful self-starter who can work independently with minimal supervision and direction. Your positive attitude, combined with superior organisational and problem-solving skills, will be a critical element of the strong and dynamic team environment. To be successful in the role, you will need to exercise good judgment, apply strong coordination skills, and show initiative and flexibility in supporting multiple activities across the team. Occasionally, this position may be required to work outside of business hours as part of a global business.

Key responsibilities

• Provide exceptional support to the Executive and the broader team

• Manage and coordinate calendars with conflicting priorities, which often include multiple time zones

• Coordinate multiple and sometimes complex domestic and international travel arrangements, hotels and itineraries

• Complete and process expense reports, invoice approvals, professional registrations and other delegations involving third party service providers

• Manage onsite and offsite meetings, including scheduling and helping prepare agendas, arranging meeting rooms and catering, and assisting with logistics and RSVPs

• Assist with preparation and coordination of special functions and department-wide events

• Update team address books and the organisation's Customer Relationship Management (CRM) tool

• Provide backup and vacation coverage support to other members of the Executive and Office Assistant team, as well as perform additional administrative duties and special projects as required

About you

• Significant experience supporting senior executives and high-performing teams within large, complex organisations

• Strong communication skills and excellent computer literacy across the MS Office Suite

• An effective team player who can build strong relationships amongst internal and external stakeholders across global offices, and contributes to a positive and inclusive work environment

• Demonstrates superior customer service skills and works well under pressure, with the ability to prioritise and manage multiple tasks in a demanding environment, adjust to changing work priorities, deal with ambiguity and handle matters expeditiously and proactively in a professional and calm manner

• Applies resilience and resourcefulness to thrive in dynamic organisations and enjoys taking the initiative to identify and improve on tasks and processes

• Exercises high levels of discretion, professionalism, tact and judgment to deal with sensitive and confidential materials and matters

About us

OMERS Infrastructure is a high-performing infrastructure investment platform with a global presence, supporting a team of investment professionals managing a portfolio of infrastructure investments across Australia and India. We are a collaborative, inclusive and team-oriented organisation that provides exposure to international stakeholders and cross-border investment activity.

Benefits

• Competitive compensation and benefits

• Ongoing development opportunities