Out of School Hours Care

Heidelberg Primary School SAC (School Age Care) Program is proudly operated by School Council and is a highly regarded and integral part of the school.   We aim to provide children who attend HPS with a childcare and education program of the highest possible standard in a safe, secure, nurturing and stimulating environment. As of 2026, the HPS SAC Program maintains a strong regulatory standing, holding an overall rating of Exceeding National Quality Standards. 

The HPS SAC Program, with a licensed capacity for 140 children, includes a wide variety of experiences that are planned and implemented in a friendly and relaxed environment, which accounts for children's social, emotional, intellectual, language, physical and creative needs. In this way the Program endeavours to complement the school's activities and be consistent with the school's policies and practices.

This position offers the successful applicant the opportunity to join a well-organised program, with support from a wonderful team of educators.  

SC 1 - Demonstrate knowledge of the guidelines (National Standards) and experience with the Quality Assurance process and ability to implement the National Quality Framework for Early Childhood as it relates to Out of School Hours Care (OSHC) Children's Services.

SC 2 - Demonstrate the capacity to provide leadership and management of a large team, to supervise others in planning and implementation of a high-quality program.

SC 3 - Strong experience using the SmartCentral system or preparedness to learn, and to meet the school's high expectations in the management of the program's documentation using this system.

SC 4 - Demonstrate a commitment to professional learning and growth for both self and others.

SC 5 - Demonstrate sound communication and interpersonal skills with all stakeholders, including management team, children, parents, colleagues, school staff and the wider community with a commitment to excellent customer service.

SC 6 - Extensive working knowledge of child safe standards and proven experience in implementing child safe practices and promoting a culturally safe and inclusive environment.

This is a fulltime (38 hours per week) position.  Current hours are 10.00am- 6.00pm, but flexibility could be negotiated between hours of 7.00am-6.00pm. The position is in school terms only; our school does not operate a vacation care program.  Although the position is posted as fixed term, there is potentially scope for further term of employment.   

We are seeking applicants with relevant qualifications as approved by Australian Children's Education and Care Quality Authority [ACECQA] for Outside School Hours Care Services (ie: minimum Certificate III in Child Services)

We expect that applicants would:

• Have an understanding of, and work towards, the highest accreditation principles outlined by the Australian Children's Education and Care Quality Authority [ACECQA];
• Contribute to the development and implementation of the Service's Philosophy, Policy and Procedures & the My Time, Our Place primary framework;
• Have a current First Aid Certificate (Level 2), Asthma and Anaphylaxis, and ensure compliance with safe food-handling requirements.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions.  Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations. 

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.  Management responsibility extends to ensuring appropriate support levels are maintained across the school.  Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

The responsibilities of this position will be:

• Coordinate delivery of administrative services within the School Age Care (SAC) Program, including all regulatory and compliance expectations
• Determine and manage day-to-day work priorities within the SAC Program in consultation with the Principal and School Council.
• Develop strategies to ensure effective administration procedures are implemented, including coordination of requisitioning and purchasing procedures.
• Maintain SMARTCENTRAL software, including student, staff and school records, ensuring that bookings, childcare useage and Child Care Subsidy (CCS) is managed and up to date 

• Coordinate staffing requirements, including recruitment and timetabling.

• Lead and direct staff to ensure that age-appropriate program planning and activities, supervision and child safe standards are implemented
• Manage staff Performance and Development process, supporting professional development opportunities.
• Liaise with school leadership to ensure the program is aligned with school values, and to ensure support requirements are met

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Please ensure that your application includes:

• A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
• A section addressing the selection criteria and the requirements for application under the Who May Apply section
• Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx