Experienced Administrative Assistant

The role

We are seeking an enthusiastic employee to join our small team on a permanent basis.  The position is based in our office at ‘Habitat’ Byron Bay and the role is four days a week, 9am to 5pm (we are flexible regarding the days and hours for the right candidate).

The position provides a wide range of services and support to our two partners, office staff and clients to keep the business running smoothly across calendars and appointments, administration, accounts systems, IT coordination, procedures and client communication, and includes:

• Providing clerical and administration support for Planning Principals and staff;

• Managing project invoicing and liaising with our office bookkeeper

• Liaison with IT support and other providers

• Managing software availability, licencing, costs and renewals

• Managing hardware and service availability including phones, PCs and server

• Overseeing WHS and maintaining Policies and Procedures

• Forward planning for capacity, availability, security, development and training of staff

About you:

To be successful in this role you will possess the following:

• Be proactive and self directed

• Think logically

• Communicate professionally and positively

• Be proficient in Microsoft Word and experience with databases and online tools e.g. Gmail and Dropbox

• Seek solutions and remain calm when priorities change

• See opportunities to improve processes

• Take pride in accuracy and attention to detail

• Take ownership of tasks

• Learn new technology quickly