Legal Secretary

About the role

An exciting opportunity has become available for an enthusiastic Legal Secretary to join our Commercial team in Newcastle. Working closely with three Partners and a collaborative team of lawyers, you will play a key role in supporting a diverse commercial practice and contributing to the delivery of exceptional client service.

This is an excellent opportunity for an intermediate level Legal Secretary looking to further develop their career within a respected national law firm. While previous commercial law experience is advantageous, it is not essential. We are open to candidates from other legal practice areas who are eager to broaden their skills and build a long-term career in commercial law.

Your responsibilities will include:

• Providing proactive secretarial and administrative support to three Partners and their legal teams
• Managing diaries, appointments and meeting coordination
• Preparing and amending legal documents, correspondence and presentations
• Opening and closing files, conflict checks and matter management
• Assisting with billing, expense processing and client reporting
• Liaising with clients and stakeholders in a professional and confidential manner
• Supporting the team with general practice management and administrative tasks

About You

You are a proactive and organised Legal Secretary with a genuine interest in building your career within a commercial legal practice. You take pride in delivering high-quality work, enjoy working in a fast-paced environment and have a strong commitment to client service.

To be successful in this role, you will have:

• Previous experience as a Legal Secretary, ideally at an intermediate level
• Strong attention to detail and excellent organisational skills
• The ability to manage competing priorities and meet deadlines
• A professional, confident and client focused approach
• Excellent written and verbal communication skills
• Strong technical skills across Microsoft Office and legal practice systems
• A willingness to learn and develop within a commercial law environment
• A collaborative attitude and a desire to be part of a supportive team

In return, you'll join a firm that is committed to professional development, career progression and fostering a positive and inclusive workplace culture. If you're looking for an opportunity to expand your legal secretarial experience and develop your commercial law knowledge, we'd love to hear from you.

About us

We’re passionate about what we do and want you to be too.

We’re one of Australia’s leading law firms, recognised nationally for our legal expertise across insurance, commercial, workplace and government matters. Our teams work with major insurers, corporates, government agencies, SMEs and not for profit organisations across Australia.

With more than 800 people across Brisbane, Cairns, Canberra, Hobart, Melbourne, Newcastle, Perth and Sydney, we combine high-quality work with collaborative and supportive culture.

We’re also proud to be recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle’s Guide and to have one of the highest percentages of female partners among Australia’s top 50 law firms.

Culture & benefits of working with us

As a national firm with the scale and reputation to attract great clients and high-quality work, every day is different. To support you, we offer a wide range of benefits, including:

• Flexible working arrangements to help you balance your work and personal commitments
• Health and wellness initiatives, including an Employee Assistance Program for you and your family, onsite Mental Health First Aiders, discounts on health insurance, and corporate discounts at 400+ leading fitness and wellbeing brands
• Financial benefits including discounted conveyancing services, financial planning assistance, and our generous employee referral program
• Paid parental leave and accreditation as a Breastfeeding Friendly Workplace
• Continuous learning and development programs to ensure you are always being challenged, engaged, and encouraged to grow and further your career
• Connection and community including office-based social events, sporting events, paid blood donation leave, and a long-standing commitment to pro bono work and community contribution
• Diversity and Inclusion Policy and Employee Reference Groups (LGBTQIA+, Gender, Parents & Caregivers, Mature Workers, and Health & Wellbeing, and Reconciliation Action Plan Working Groups) ensuring that we continue to live our values and encouraging our people to be their authentic selves at work each day
• Dress for your Work Day Policy because we trust our people to make choices which appropriately represent our firm

How to apply

For Shared Services roles or Legal Secretary: If this opportunity is attractive to you, please submit your cover letter and CV.

We welcome people of all backgrounds and identities to apply for this position, including First Nations people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.

We do not require recruitment agency assistance with this vacancy. Any applications submitted by recruitment agencies without having been briefed will not be considered a valid introduction.