Buying Compliance Coordinator

Key Responsibilities

• Own pre sale compliance from start to finish, making sure every vehicle meets internal policy and regulatory requirements
• Run detailed compliance checks including recalls, manufacturer contact, service history reviews and ASIC checks
• Work closely with Buyers to keep everything moving on time and nothing falling behind
• Keep vehicle keys, logbooks and documents secure, organised and audit ready at all times
• Act as the central coordination point for the Buying team, keeping communication flowing and everyone on the same page
• Enter and verify vehicle data using Redbook and Glass’s with strong attention to detail and zero guesswork
• Support the wider team with customer service and phone based coordination when needed
• Work closely with Delivery, CX, Registrations and Workshop teams to make sure handover processes run smoothly
• Jump in to support sourcing activities when required, including picking up the phone and chasing key details

Skills, Knowledge & Expertise

• You’ve got experience in administration, coordination or compliance in a fast paced environment
• You communicate clearly and confidently, especially when picking up the phone or pushing back when needed
• You’re obsessed with detail and pride yourself on getting things right the first time
• You’re highly organised and love working within structured processes and checklists
• You can juggle multiple tasks and deadlines without losing track of the detail
• You’re proactive, self motivated and happy working independently or as part of a team
• You’re tech savvy and pick up new systems quickly without fuss
• You care about doing things properly, keeping records clean, and making sure everything is audit ready

Job Benefits

• Jump into a fast growing, collaborative crew where your ideas actually make waves!
• Our open plan office comes fuelled with fresh coffee, a snack stash for any craving, and Friday rooftop drinks to keep your energy in the fast lane!
• Sweet perks because, well, we’re a car business so $$ off Carma cars, parts, and NRMA cover to rev up your ride!