WA Administrator

Asset Reliability Inspections (ARI) is seeking an experienced and organised WA Administrator to join our growing Western Australian team, based at our Bibra Lake office.

This is a key support role within our WA operations, providing day-to-day administrative, mobilisation and operational support across the business. You will work closely with the WA Administration Lead, Branch Managers and operational teams to help ensure our people, documentation and client requirements are effectively coordinated.

We are looking for someone who is organised, proactive and comfortable working in a busy operational environment where priorities can change quickly.

The WA Administrator will support the smooth running of our WA operations and provide administrative assistance across our Perth, Bunbury and Port Hedland branches as required.

Key responsibilities will include:

• Providing general administrative support to WA Branch Managers and operational teams

• Supporting the mobilisation and demobilisation of employees to client sites

• Coordinating site access, inductions, medicals, training and compliance requirements

• Maintaining employee records, competencies, licences and certification information

• Assisting with client portals, mobilisation systems and site requirements

• Coordinating travel and accommodation where required

• Assisting with purchase orders, documentation and job-related administration

• Supporting timesheet, payroll and job information collation where required

• Assisting with the onboarding and mobilisation of new employees

• Maintaining accurate records and ensuring documentation is completed and filed correctly

• Liaising with employees, supervisors, clients and internal departments

• Supporting operational teams with job documentation and close-out requirements

• Assisting with ensuring documentation is completed to support timely invoicing

• Working closely with the WA Administration Lead to maintain consistent administrative processes across WA

• Providing additional administrative and operational support as required

We are looking for someone who can manage competing priorities, work independently when required and communicate confidently with employees, managers and clients.

Ideally, you will have:

• Previous administration experience, preferably within mining, resources, engineering, inspection or a similar operational environment

• Experience with mobilisation, workforce compliance or site access would be highly regarded

• Strong organisational and time-management skills

• Excellent attention to detail and accuracy

• Good Microsoft Office skills

• Confidence working with different systems and client portals

• Strong written and verbal communication skills

• The ability to build effective working relationships across different teams and locations

• A practical and proactive approach to problem-solving

• The ability to work as part of a wider WA team and assist where priorities require it

ARI provides inspection and asset reliability services to clients across the mining, resources, energy and industrial sectors.

Our WA business is continuing to grow, and we are strengthening the systems, people and support functions needed to support that growth.

This role provides an opportunity to become an important part of our Bibra Lake team, while supporting operations across Western Australia.

We are looking for someone who wants to take ownership of their role, contribute ideas, improve the way we work and develop their capability as the business continues to grow.