Assistant Project Officer

Assistant Project Officer

Join State Records NSW as an Assistant Project Officer and contribute to the work of supporting transparent and accountable government. In this role, you will support access to resources and training to promote understanding and compliance with the State Records Act 1998, and support operations of the Board.

 What the opportunity is

• Employment with State Records Authority NSW.
• Clerk Grade 5/6. Remuneration package includes salary ($102,936 - $113,579), employer's contribution to superannuation and annual leave loading.
• Ongoing full-time employment.
• The role will work across Sydney 

What we do

State Records Authority NSW (State Records NSW) is a statutory body established under the State Records Act 1998 (the Act), which came into being on 31 December 2022. Our vision is to support transparent and accountable government by being an expert, best practice regulator.

State Records NSW assists public offices to meet their recordkeeping obligations under the Act and is led by an Executive Director.

State Records NSW provides oversight of recordkeeping across the NSW public sector. We support effective and efficient recordkeeping by setting standards, promoting good practice, monitoring recordkeeping practice and compliance, and providing guidance, advice and resources.

What you’ll do with us

• Coordinate the administrative, secretariat and recordkeeping support to State Records NSW, monitoring communications, information, secretariat and governance mailboxes to ensure that governance and customer service obligations are met.
• Manage the delivery of State Records NSW’s eLearning modules in NSW public offices.
•  Coordinate the delivery of State Records NSW’s communications plan, by managing the publication of For the Record newsletters, planning Records Managers Forums and maintaining currency of online content.
•  Administer operations of the Board, including booking rooms, communicating with Board members, ensuring governance requirements are met, arranging renumeration and payment of allowances as appropriate.
• Undertake a range of regular and ad hoc administrative activities on behalf of State Records NSW, including financial activities and arranging meetings.
• Provide executive level professional and administrative support as required.
• Meet deadlines and assess priorities to maintain quality output for the effective support of State Records NSW.
• Undertake research tasks to locate, collate and present information that supports the development and reporting of projects.

Please click here to view the role description.

 Additionally, if you would like to hear more about this role, please contact Laura Baldwin, Manager, Policy and Advice, laura.baldwin@staterecords.nsw.gov.au and 02 8805 5338.

What you need to do to apply

• A current resume and a one to two page cover letter outlining how your skills and experiences meet the essential requirements for this role. 

Essential requirements of the role:

•  Experience in providing administrative and secretarial support at an Executive level.
•  Ability to maintain discretion and confidentiality.
• Willingness to work across and ability to travel to multiple work locations.

 Also note:

•  For additional resources to help prepare your application and understanding of the process, please refer to Applying for a job.

• Our team can provide alternative formats to apply, adjust the recruitment process and offer information about workplace adjustments and support networks. If you are a person who requires adjustment and would like to request assistance, please contact MHNSWrecruitment@mhnsw.au.
• For technical support with your application, please contact MHNSWrecruitment@mhnsw.au
• To be eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident. For temporary and casual roles, you need to hold a valid visa giving you permission to work in Australia as required by the role.
• All successful candidates will be required to undergo a criminal record check with NSW Police.
• A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Closing date: 11:59pm Sunday, 6 September 2026.

Diversity and Flexible Working

We are expert keepers and tellers of history, and its many stories, peoples, and cultures.  We want to create a team and workplace that reflects this diversity as well as the diversity in the communities we serve. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better, more inclusive results and connects our people to our communities, to our history, and to each other.

Our vision is to support and empower First Nations people, communities and culture, and across the sites that we care for, we are committed to shifting perspectives, truth telling and delivering honest reflections on history.
We understand that flexibility means different things to different people and are committed to offering flexible work arrangements where and when possible.

If you are a First Nations applicant who would like to have a yarn about the role, or require additional support, please contact Dennis Taylor our Manager First Nations Employment & Engagement on 02 8239 2284 or via dennis.taylor@mhnsw.au.

Our team can provide alternative formats to apply, make adjustments to the recruitment process and offer information about workplace adjustments and support networks. 

If you are a person who requires adjustment and would like to request assistance, please contact Liz Akerboom on 02 8239 2355 or via MHNSWRecruitment@mhnsw.au.

For more information, please visit:
Information on adjustments available for the recruitment process

Thank you for your interest in this role. We look forward to receiving your application.