Executive Assistant to CFO

At Wesfarmers Health we strive to make health, beauty and wellness experiences simpler, more affordable and easier to access for all Australians.

Our portfolio includes well-known names like Priceline, as well as our MediAesthetics brands - Clear Skincare Clinics and SILK Laser Clinics. In the digital space, we're proud to have SISU Health and InstantScripts—and most recently, we've launched our newest retail beauty stores, atomica.

About us:

What began in 1910 as a small co-operative of just three pharmacies has grown into Wesfarmers Health—a leading Australian organisation in health, beauty, and wellness.

Today, Wesfarmers Health proudly employs over 3,600 team members, all committed to delivering accessible, innovative, and trusted health and beauty services to Australians nationwide, across retail, medi-aesthetics, digital health, and wholesale and supply chain operations.

About the role:

Are you an exceptional Executive Assistant with proven experience at senior Executive level? At Wesfarmers Health, we're looking for a skilled individual to join our team and contribute to the success of our Vision and Strategy.

Step into a pivotal role as an Executive Assistant where you'll provide top-tier support to the Chief Financial Officer and the Finance team, ensuring they operate at peak efficiency. Your role will be essential in ensuring smooth business operations while also collaborating with fellow EAs on group-wide projects.

If you thrive in a dynamic environment and are ready to make a significant impact, we want to hear from you!

Some of the responsibilities for this role include:

• Act as a first point of contact for senior staff and external contacts
• Act as a strategic business partner, providing the CFO with the confidence that a trusted partner is managing their needs and supporting the team effectively
• Diary Management: arranging meetings and rooms, preparing presentations and projects, taking, and issuing minutes in a timely manner, scheduling follow-up actions as needed
• Travel Support: booking flights, accommodation, arrangements for working dinners, finding suitable venues for corporate events etc
• Event management: internal and external events, conferences, monthly team meetings, industry events, catering, and any entertainment requirements
• Office Administration: accountable for processing and approving invoices and expenses, workflows, leave management, scheduling performance reviews and other team related processes
• Coordinate onboarding and induction of new starters in the Finance team
• Collaborate actively with fellow Executive Assistants, fostering a coordinated approach to group-wide projects and tasks

What you'll bring:

• 10 years' experience in administrative and secretarial support roles of which at least 5 years spent supporting c-suite executives
• Good technical skills covering all MS products
• Travel management experience
• Discretion and maintain strict confidentiality
• Ability to prioritise competing demands and liaise with senior managers
• Ability to develop and influence others through excellent verbal and written communication
• Ability to build strong working relationships both with internal and external stakeholders to achieve objectives
• High attention to detail and with excellent time management skills
• Resourceful, the ability to have the answers or a way forward to problem solving
• Tech savvy - always look for ways to work smarter
• Self-motivated with the ability to work autonomously
• Ability to work under pressure and manage multiple tasks, with potentially moving priorities at times
• Ability to say no respectfully and educate and redirect team members to the correct channels / tools
• Knowledge and experience of the pharmaceutical industry is desired but not essential
• Year 12 minimum or Certificate Diploma in Business

Why us?

• Access to employee benefits across Wesfarmers including team member discounts at Bunnings, Kmart, Target, Officeworks, OnePass, Priceline, atomica and Clear Skincare Clinics
• Ongoing professional development and career opportunities across the Wesfarmers Health Division and the broader Wesfarmers Group
• Novated leasing options
• Access to our Employee Assistance Program (EAP) - available to all team members and their immediate family members, 24/7, 365 days a year
• Beautiful outdoor terrace for work and recreation
• Food, coffee and health & wellbeing facilities onsite including a landlord operated gym
• Dedicated end of trip facilities (cycle racks, showers, lockers)

This is an opportunity to join a highly regarded and established company offering excellent career prospects and team member benefits. Wesfarmers Health is also committed to supporting the Workplace Gender Equality Agency requirements. For more information about Wesfarmers Health please visit wesfarmers.com.au/our-businesses/wesfarmers-health.

Aboriginal and Torres Strait Islander Applicants

Wesfarmers Health aims to become an employer of choice for First Nations Australians, through investments that attract, empower and retain First Nations team members within our stores, distribution centres, clinics and corporate offices.

As part of the Wesfarmers group, we provide authentic support through a diverse range of programs and initiatives, designed to empower you on your journey towards personal achievement and professional advancement.