Commercial Administrator - Facilities

About the Role

Reporting to the Commercial Supervisor, is a hands-on role where you’ll partner with internal teams and stakeholders to ensure smooth day-to-day operations, strong coordination, and timely execution of key administrative functions supporting the facilities maintenance.

About the Company

Liebherr’s decades of experience, knowledge, and dedication to the highest quality and most reliable technologies makes us a respected leader and a trustworthy partner to industry. We sell and service Earthmoving and Material handling equipment, mining equipment, mobile cranes, tower cranes, maritime cranes as well as foundation and piling equipment throughout Australia and New Zealand. Are you ready to join the family?

Key Responsibilities

• Coordinate facilities management, including maintenance, security systems, and site services

• Manage fixed assets, including asset allocation, records, and annual stocktakes

• Support Capex processes – tracking budgets, raising requests, and following approvals

• Provide Accounts Payable support (Doxis, supplier setup, reconciliations)

• Maintain the motor vehicle register, including fleet tracking, audits, and insurer liaison

• Oversee office supplies and general branch administration

• Assist with expense claims, travel allowances, and timesheet processing

• Support Who’s On Location (WOL) management and contribute as a member of the HSE committee

• Provide ad-hoc support to the Commercial and Service Administration teams

About you

• Certificate IV in Business Administration OR at least 3 years relevant administration experience 

• Exposure to Invoicing, raising CAPEX and Accounts Payable

• High attention to detail and effective communication skills with both external and internal stakeholders.

• Ability to handle multiple tasks and complete to high standard in time efficient manner

• Exceptional customer service skills and attention to detail

Benefits

• Global Company – Job Stability

• Generous employee benefits, including paid parental leave, early access to Long Service Leave

• Corporate Health Insurance Discount

• Generous discounts of over 350 goods & services via our employee benefits program including Woolworths, JB Hi Fi, Rebel Sport & many more

Culture

We are dedicated to seeing our employees work together in an environment that fosters the true meaning of collaboration; a culture that creates the highest quality, cutting-edge products, long-lasting relationships, and improved organisational and individual capabilities. We aim to give our employees an opportunity to grow and develop their careers

Diversity and Inclusion

Diversity and inclusion sit at the heart of the Liebherr Group’s Core Values.  We are committed to building a workforce that is representative of the communities in which we live, work and operate.  Our culture thrives on mutual respect, teamwork and diversity of thought in the workplace

How to apply

Please apply via the link below. 

Candidates are advised that interviews may commence before closing date. 

Liebherr Australia would like to thank you for submitting your application.

No agencies or third parties please. 

Beware of Recruitment Scams:

Liebherr never charges any fees at any point in the recruitment process. If you are contacted through unofficial channels and asked to pay money, cover travel expenses, or provide personal documents, this is fraudulent activity.

• Only verify vacancies on the official Liebherr careers website.

• Never make payments or disclose sensitive personal information.