HR Admin and Mobilisation Coordinator

HR Administration & Mobilisation Coordinator

Join a Growing Team

Australian Camp Services (ACS) is a leading provider of hospitality, catering, accommodation management, cleaning and support services to remote camps and villages across Australia.

We are seeking a highly organised and proactive HR Administration & Mobilisation Coordinator to join our growing team.

This position plays an important role in supporting our remote operations by coordinating employee onboarding, compliance, travel and mobilisation requirements, while providing accurate and timely HR administration support.

If you enjoy coordinating multiple priorities, have exceptional attention to detail and thrive in a fast-paced operational environment, we would love to hear from you.

About the Role

The HR Administration & Mobilisation Coordinator is responsible for supporting the onboarding and mobilisation of employees across multiple remote projects nationally.

You will coordinate the administrative process from offer and onboarding through to deployment, ensuring employees have completed all required documentation, medicals, licences, training and client-specific compliance requirements before commencing on site.

You will work closely with Operations, People & Culture, site management, employees and external providers to ensure mobilisation activities are completed accurately and within required timeframes.

Key Responsibilities

HR Administration and Onboarding

• Prepare system driven employment contracts, onboarding documentation, employment variations and employee correspondence.

• Coordinate employee onboarding through Employment Hero and associated systems.

• Maintain accurate employee records, personnel files and HR documentation.

• Monitor the completion of onboarding documentation, company policies and mandatory employment requirements.

• Provide administrative support for performance management and other People & Culture processes.

• Maintain confidentiality and ensure employee information is managed appropriately.

Mobilisation and Travel Coordination

• Coordinate employee mobilisations across multiple remote sites and projects.

• Arrange flights, accommodation, ground transport and other travel requirements.

• Prepare and distribute mobilisation itineraries and site commencement information.

• Liaise with employees, Operations Managers and site teams regarding travel and mobilisation arrangements.

• Monitor mobilisation schedules and respond to roster, travel and site changes.

• Ensure employees meet all company and client requirements before mobilisation.

• Maintain mobilisation trackers and provide regular updates to relevant stakeholders.

Compliance and Pre-Employment Requirements

• Coordinate pre-employment medicals, police clearances, reference checks and verification of licences and qualifications.

• Collect, review and maintain employee compliance documentation.

• Monitor document expiry dates, training requirements and licence renewals.

• Coordinate client-specific inductions, training and mobilisation requirements.

• Follow up outstanding documentation to ensure employees are compliant and ready to commence work.

• Support compliance with company policies, employment legislation and client requirements.

Recruitment Support

• Assist with advertising vacancies and managing applications through Employment Hero.

• Coordinate candidate screening, interviews and reference checks.

• Communicate with candidates throughout the recruitment and onboarding process.

• Maintain candidate records, recruitment trackers and talent pools.

• Support recruitment activities for current vacancies and upcoming project requirements.

Workforce and Operational Support

• Assist Operations Managers with roster coordination, workforce movements and upcoming staffing requirements.

• Maintain visibility of new starters, employee movements, leave and scheduled mobilisations.

• Provide timely updates regarding onboarding progress, compliance status and mobilisation readiness.

• Assist with HR reporting and other administrative requirements as needed.

About You

To be successful in this role, you will have:

• Previous experience in HR administration, recruitment coordination, mobilisation or a similar administrative role.

• Strong administration and organisational skills, with exceptional attention to detail.

• Experience coordinating employee onboarding and maintaining confidential personnel records.

• Experience arranging travel, accommodation or workforce mobilisation.

• The ability to manage multiple priorities and changing deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

• Confidence liaising with employees, managers, clients and external providers.

• Experience using HRIS or recruitment platforms, preferably Employment Hero.

• Intermediate to advanced Microsoft Office skills.

• A current Australian Driver’s Licence.

Desirable

• Experience within remote operations, mining, resources, hospitality or facilities management.

• Experience coordinating FIFO or DIDO workforce mobilisations.

• Knowledge of pre-employment medicals, police clearances, inductions and client compliance requirements.

• An understanding of Modern Awards and Australian employment requirements.

• Experience using travel booking, rostering or workforce management systems.

Why Join ACS?

• Join a growing national organisation supporting remote operations across Australia.

• Work within a supportive and collaborative team.

• Gain exposure to a broad range of HR, recruitment and mobilisation activities.

• Be part of a dynamic operational environment where no two days are the same.

• Access opportunities for professional development and career growth.