Despatch Administrator

Company Overview

IVE is Australia’s leading holistic marketing company. With an unmatched breadth and depth of offering, we guide our clients from idea to execution. Our landscape is constantly shifting and evolving.  As marketing natives, so are we. We are forever seeking new ways to navigate the marketing maze and connect our clients with customers.  Wherever, whenever. Specialising in creative, data-driven communications, integrated marketing, production and distribution, we bring together the capabilities, specialists and technology needed to make customer connection seamless.

With operations in both Sydney and Melbourne, our IVE Brand Activation division specialises in the design/creation and the production of temporary, semi-permanent and permanent retail display.  From counter stands and shelf talkers to complex free standing display units, the Brand Activation team works collaboratively with our customers to fully understand their desired objective, then designs, tests, produces, delivers and installs in-store.

IVE’s retail and point of sale solutions give our customers access to the complete range of product display and store promotion materials. Australia's leading retailers use us because we know how to turn shoppers into buyers. Our services also include offshore sourcing where appropriate through a dedicated team based in Asia

About the Role

We are currently seeking a Despatch Administrator to work in a manufacturing despatch, receiving and warehousing environment. This role would suit candidates with previous experience in a warehousing and/or logistics role.

As Despatch Administrator you must, as part of a team, ensure the efficient and effective management of outward goods with our contracted freighters, provide accurate and timely freight estimations for our Sales/Project Management Teams, assist in operating and maintaining various freight systems, assist in the management of Chep/Loscam inventory, and other duties that are critical to a manufacturing facility.

This role requires strong skills in organisation, time management and a keen eye for detail. You must possess hands on ability with a focus on safety. You will be part of a team responsible for the daily movement of goods routed through despatch, and the timely and accurate running of the despatch systems, to meet our clients’ requests and needs.

Reporting to the Warehouse/Despatch Manager, the role requires you to liaise closely with the Despatch, Operations and Sales/Project Management Teams to ensure timely and accurate communication and service delivery.

Key responsibilities:

• Ensure the efficient and effective management of outward goods with our contracted freighters, and take responsibility for the daily movement of goods routed through despatch

• Obtain accurate freight quotes based on information provided by the Sales/Project Management Team, and return these in a timely manner

• Operate and maintain various freight systems, e.g. IFS, Startrack & TNT

• Manage Chep/Loscam inventory daily, keeping costs to a minimum

• Pack, wrap and load finished goods for critical deliveries when required

• Keep accurate records for all outward movements

• Despatch goods in accordance with customer orders and warehouse procedures

• Packaging or repackaging of outbound consignments, including labelling and packing to customer specific packaging requirements when required

• When operating heavy plant and equipment, do so responsibly, safely and only within training and authorisation.

• Maintain full awareness of pedestrians, traffic flow and shared work areas when operating equipment

• Maintaining a clean and safe work environment of the warehouse and container unloading area

• Ad hoc duties as required by the business

About you:

• Previous experience in a Warehousing and/or Logistics role

• Sound knowledge of MS applications Excel & Word, with exposure to freight or MIS operating systems highly regarded

• Strong organisational and time management skills, with a keen eye for detail

• Hands on ability with a strong focus on safety

• Comfortable working in a team environment, with a sense of urgency and a "can do" attitude

• Current Forklift licence highly regarded

If this sounds like you, please apply now. We want to hear from you.