Sales Administrator

Summary:

We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team in Toorak, Victoria.

The Sales Administrator role is responsible for providing sales administration and marketing support to the agent/team, with the primary focus of improving efficiencies and productivity and reducing the administration workload from the sales agents.

The successful candidate will play a key role in ensuring efficient sales processes, enhancing customer satisfaction, and contributing to the overall success of our business.

Responsibilities:

• Provide ongoing sales assistance to sales employees by assisting with sales related activities.

• Enter property details accurately into our database (CRM).

• Preparation of marketing schedules for property marketing campaigns.

• Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.

• Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.

• Manage internet property listings across all internet portals, as well as the booking of social media marketing.

• Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks.

• Ensuring all properties are compliant before making any changes throughout the sales process.

• Coordinate correspondence to solicitors in relation to contract processing.

• Produce and compile property reporting.

• Occasional assistance with submissions if required.

• Maintain campaigns on a weekly basis – adding/updating OFI times, board alternations, brochure reprints, image order updates etc.

• Order/coordinate pointer boards and auction services for all upcoming campaigns.

• Reconciliation of supplier invoices and liaise with agent for any outstanding marketing charges.

• Prepare gifts, keys and cards for settlements as well as liaising with Head Office to maintain office gifting stock.

• General printing/binding.

• Other administrative duties as required.

Qualifications:

• Proven experience as a Sales Administrator or in a similar role within the property and housing industry.

• 2-4 years of Sales Administrator experience in property/real estate is required.

• Strong organisational skills with the ability to manage multiple tasks effectively.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and CRM software.

• Attention to detail and a commitment to delivering high-quality work.

• Ability to work independently and as part of a team.

• Australian work rights are required for this position.