Administration / Reception

Berwick College is a Year 7-12 coeducational school with a student population of approximately 1600 students. The College is located on Bunurong Country, in the beautiful southeastern suburb of Berwick.

Berwick College delivers a rigorous curriculum with a huge range of individualised pathways. We support our students to become critical and creative thinkers in areas of passion and interest. Teachers implement the school's Instructional Model to guide their practice and use our `Effective Learning Environment¿ and SWPBS guidelines to support positive behaviours across the school.

We place great emphasis on our exceptional co-curricular program to connect students to our school and to develop students as collaborative problem solvers. Our students regularly participate in a range of community events and represent the school at state and national levels. The huge variety of programs allows our students to flourish as they pursue their particular interests and goals.

Applicants should provide evidence of their experience and ability to meet the following selection criteria. 

1. Demonstrated highly developed computer and word processing skills, including experience and knowledge of Microsoft applications particularly Word, Excel and Teams.

2. Demonstrated high level organisational and planning skills with an ability to meet the challenges of a very busy office with the ability to take direction, and to prioritise tasks within timelines.

3. Demonstrated highly developed communication skills and experience in the role of Receptionist including demonstrated knowledge of a NEC phone system.

4. Demonstrated ability to work as a team member in a very busy and multi skilled environment

5. Demonstrate high level communication and interpersonal skills, including the ability to communicate effectively with a wide range of individuals including colleagues, teachers, students and parents.

To be a proactive and enthusiastic member of the Berwick College Administration team to deliver an excellent support system for the teaching, non-teaching staff, students, parents and members of the wider school community. Create the right first impression to all visitors to the school.

• Provide excellent data entry, word processing and general office skills to support and maintain the focus of Berwick College. 

• Maintain procedures and initiate positive improvements to enhance the smooth running of the school¿s administration area.

• Demonstrate high standards of service excellence. Work to maintain and enhance relationships within the school community. 

The main duties to be performed are:

• Provide administrative and operational support to team members as needed. 

• Provide excellent data entry, word processing and general office skills to where required

• Receptionist duties as required with telephone calls and mail and delivering excellent customer service

• General office duties as required.

• Photocopying duties including exam photocopying
• Ordering and purchase of office supplies
• Coordinating staff room milk and beverage supplies, including raising purchase orders, placing orders, monitoring stock levels, and ensuring continuous availability. 
• Managing student monitors, their tasks and responsibilities.
• Responsible for the (PA) system: making announcements and activating and deactivating the evacuation system when required.
• Looking after State Schools Relief Applications ¿ Once application is received making sure it is processed under right category and forwarding it to the right person.
• Provided backup support for Accounts Receivable as required.
• Managing incoming and outgoing school correspondence and ensuring it is distributed to the appropriate staff members in a timely manner
• Filing

• Any other duties as required by the Business Manager/Principal

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• Hours 8.00am to 4.06pm, 30mins for lunch, Monday to Friday

• A specific response to all of the selection criteria and position details.  It is suggested that applicants limit their response to not more than 5 pages

• Names and email addresses of up to three referees

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx