Spare Parts Admin Officer

About us: BCI Sales is a leading provider of commercial vehicles, specialising in trucks and buses for various industries. With a commitment to excellence and customer satisfaction, we have been in operation since 1991.

We are currently seeking a proactive and energetic Administrative Officer to join our Spare Parts team. In this vital role, you’ll support the operations of the parts sales and procurement team, to ensure a seamless flow of parts and outstanding customer service.

Key Responsibilities:

Provide daily administrative support to the Spare Parts Department

Assist with order processing, tracking, and coordination of incoming/outgoing parts

Maintain accurate records of orders, deliveries, and customer backorders

Support the sales team with quotes, customer enquiries, and order follow-ups

Work closely with the procurement team to manage purchase orders and supplier communications

Liaise with workshop staff to ensure timely delivery of requested parts

Update and maintain inventory and ordering systems

Assist with reporting, stocktakes, and general office duties

About You:

Previous experience in administration, ideally within a spare parts, automotive, mechanical, or logistics environment

High level of attention to detail and organisational skills

Strong written and verbal communication skills. Confident using Microsoft Office and business systems (experience with inventory software is a plus)

Able to manage competing priorities and work collaboratively with multiple departments

A positive, solutions-focused team player

A current car Australian Drivers licence