Accounts Administrator

About the business:

Memmo Roma Sheet Metal is a family run business located in Campbellfield that has been operating for more than 50 years. With a focus on providing great customer service and premium quality product to clients in the signage industry. Manufacturing signs of all shapes and sizes, Memmo Roma Sheet Metal has a reputation of being able to solve complex signage needs.

Benefits of the role:

This role is a key contributor to the daily operations of the Memmo Roma Sheet Metal business. You will work amongst a supportive and collaborative team that all work with a common goal in mind. Providing a quality service to customers. Experience with MYOB is preferred, however not essential.

Role Summary:

You will be responsible mainly for the processing of invoices and reconciliation of accounts.

Responsibilities of the role:

• Processing of all Invoicing Payables and Receivables and reconciliation of Payables.

• Answer telephones, screen and direct calls

• Take and relay messages

• Provide information to callers

• Greet persons entering organisation

• Follow visitation procedures and processes for visitors 

• Direct persons to correct destination

• Preparing letters and documents, receiving and sorting out e-mail and deliveries

• Manage and co-ordinate supplier quotes and invoices

• Deal with queries from the public , staff and customers

• Ensure knowledge of staff movements in and out of organisation

• Monitor visitor access and maintains security awareness

• Provide general administrative and clerical support

• Prepare correspondence and documents

• Receive and sort mail and deliveries

• Monitor and maintain office equipment

• Ensuring that common areas in office premises are equipped with required office supplies as appropriate.

• Monitoring the use of equipment and supplies within the office.

• Coordinating the maintenance and repair of office equipment.

• Tidy and maintain the reception area and offices

• Updating and maintaining quote database

• Creating Invoices

• Reconcile Invoices

• Maintaining the job register

About you:

• 5 years accounts and admin experience

• Basic knowledge of supply chain management in a manufacturing environment

• Experience working with ERP systems (MYOB preferred) 

• Good organisational skills

• Close attention to detail is essential

• Excellent communication skills

• Strong interpersonal skills

• Must be very proficient, quick, and comfortable with personal computer navigation and operation

• Experience working within a warehouse environment

• Process Improvement skills

• Good Observation skills

• Good problem-solving and analytical skills

• Good written and verbal communication skills

• Planning and organising

• The ability to work as part of a team

• To be able to follow written instructions