Executive Assistant

Job description
Agency Department of Education and Training Work unit Student Wellbeing and Inclusion Programs

and Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Darwin
Position number 19092 RTF 354311 Closing 27/08/2026
Contact officer Chloe Gage-Pearson, Executive Officer on 08 8963 5506 or chloe.gage-pearson1@education.t.gov.au
About the agency www.education.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354311
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.

Primary objective
The Executive Assistant provides essential daily support to the Senior Director Student Wellbeing and Inclusion Programs and
Services including comprehensive, confidential, administrative support by way of diary management, record keeping, ministerial
liaison support and maintaining a timely flow of correspondence. The position is responsible for coordination of workflows,
ensuring accuracy of information and liaising with stakeholders from across the department including schools and executive staff
members.

Context statement
Student Wellbeing and Inclusion Programs and Services is part of Inclusion and Engagement Services. It provides differentiated
support services to reform inclusion and improve engagement and access to learning for children, students and communities,
including guidance and support to clients and stakeholders to ensure all children and students are welcomed into an inclusive
learning environment and are able to engage effectively with education and learn to their full potential.

Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:

• Providing high level secretarial support including minute taking and logistical support to working groups, committees and

events/functions.

• Monitoring all communication channels in and out of the Executive’s office, including email and diary management,

scheduling meetings and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective

and efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing and processing credit card

transactions

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to all levels of staff within the

agency, the Minister’s office, external stakeholders and the general public.

Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a

willingness to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)

with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.